Accounting Agent

Expeditors Intl. Of Washington; Atlanta (GA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Vacation

Health Plan

Life Insurance

Employee Stock Purchase Plan

Training and Development Program

Growth opportunities

Job summary

Expeditors Intl. Of Washington is seeking an Accounts Payable professional to setup and maintain Service Provider accounts, process payables, and ensure accurate allocation of expenses within exp.o accounting systems. The role supports internal controls, audits, and financial reconciliations across service providers.

The ideal candidate has a high school diploma, solid accounting knowledge, strong communication skills, and fluency in English. Logistics experience is preferred.

Qualifications

• High School diploma or equivalent.
• Good accounting knowledge.
• Effective interpersonal skills and clear communication.
• Proactive approach and strong organizational skills.
• Fluent in English.
• Experience in Logistics Industry is preferred.

Responsibilities

• Setup and maintain Service Provider account in exp.o GCI.
• Record payable header in exp.o Accounting system upon receipt and distribute to Internal Staff for allocation details.
• Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center.
• Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
• Schedule and prepare payments in exp.o Accounting system and the Banking system.
• Maintain a filing system in accordance to internal and local document retention policies.
• Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to effectively resolve issues.
• Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
• Support Accounting Department with miscellaneous projects and assignments.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Responsible for ensuring all of their accounts invoices are sent out timely.
• Follow on invoices and elevate as needed.
• Communicate issues to billing departments and record clear collection notes.
• Follow OI account balances of some specific clients ensuring all invoices are recorded under the correct reference and matched.
• Follow Prepaid Expenses and Accrued Expenses of the branch to ensure all expenses are recorded under the correct code.
• Review weekly Service Provider payment plan by comparing company systems (exp.o) & Soft records and approving the payment plan.
• Process Service Provider payables timely and request draft payment via company systems (exp.o).
• Assist preparation of monthly declarations.

Skills

Interpersonal communication

Proactive

Organizational skills

Accounting knowledge

Attention to detail

Fluent English

Education

High School diploma or equivalent

Tools

MS Excel

MS Word

Job description

Company Description

The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission is to recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us!

Job Description

• Setup and maintain Service Provider account in exp.o GCI.
• Record payable header in exp.o Accounting system upon receipt and distribute to Internal Staff for allocation details.
• Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision.
• Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
• Schedule and prepare payments in exp.o Accounting system and the Banking system.
• Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).
• Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.
• Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
• Support Accounting Department with miscellaneous projects and assignments.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Responsible for ensuring all of their accounts invoices are sent out timely.
• Follow on invoices and elevate as needed.
• Communicate issues to billing departments and record clear collection notes.
• Follow OI account balances of some specific clients ensuring all invoices are recorded under the correct reference and matched.
• Follow Prepaid Expenses and Accrued Expenses of the branch to ensure all expenses are recorded under the correct code.
• Review weekly Service Provider payment plan by comparing company systems (exp.o) & Soft records and approving the payment plan.
• Process Service Provider payables timely and request draft payment via company systems (exp.o).
• Assist preparation of monthly declarations.

Qualifications

• High School diploma or equivalent.
• Good accounting knowledge.
• Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results.
• Pro‑active approach, strong organizational skills.
• Good computer skills (MS Excel, MS Word).
• Fluent in English.
• Experience in Logistics Industry is preferred.

Benefits

• Paid Vacation, Holiday, Sick Time.
• Health Plan: Medical.
• Life Insurance.
• Employee Stock Purchase Plan.
• Training and Personnel Development Program.
• Growth opportunities within the company.