Accounting Administrator

Hire Up Staffing Services; Selma (CA); On-site; USD 25,000 - 28,000; Full time

Job summary

Hire Up Staffing Services in Selma, CA seeks a dependable Construction Accounting / Payroll Assistant to support the owner. The role focuses on day-to-day accounting, job costing, timecard entry, and payroll records in a hands-on environment.

You will enter timecards, process payroll, update job costing, and help catch up backlogged records while maintaining confidentiality. Strong data-entry, detail orientation, and experience with QuickBooks or Foundation software are highly valued.

Qualifications

• Previous experience with payroll, bookkeeping, accounting support, or job costing.
• Strong data-entry skills with excellent attention to detail.
• Comfortable working with timecards, payroll records, and financial information.
• Ability to organize and catch up backlogged accounting records.
• Construction accounting or job-costing experience is highly preferred.
• Experience with Foundation construction accounting software is a major plus.
• QuickBooks or similar accounting software experience is helpful.
• Dependable, organized, and able to work independently.
• Comfortable working directly with the company owner and handling confidential information.

Responsibilities

• Assist the owner with daily accounting and administrative tasks.
• Enter and maintain employee timecards accurately.
• Assist with processing payroll.
• Calculate and process payroll taxes and related payroll reporting.
• Update and maintain job costing records for construction projects.
• Review labor hours and costs to ensure they are assigned to the correct jobs.
• Assist with catching up outstanding accounting and job-costing entries.
• Maintain accurate payroll and accounting documentation.
• Research and correct discrepancies as needed.
• Perform data entry and other accounting support duties.
• Assist the owner with additional administrative projects as needed.

Skills

Payroll

Bookkeeping

Job costing

Data entry

Timecards

Payroll reports

Confidential information

Tools

Foundation

QuickBooks

Job description

Construction Accounting / Payroll Assistant

Location: Selma, CA

Pay: $18.00–$20.00/hour DOE

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Position Type: Full-Time

We are seeking a dependable and detail-oriented Construction Accounting / Payroll Assistant to support the owner of a local construction-based company in Selma, CA. This position will assist with day-to-day accounting and payroll functions, with an immediate focus on helping the company get caught up and organized with job costing, timecard entry, and payroll-related records. This is a great opportunity for someone who enjoys working with numbers, keeping records organized, and working directly with a business owner in a hands-on environment.

Responsibilities

• Assist the owner with daily accounting and administrative tasks
• Enter and maintain employee timecards accurately
• Assist with processing payroll
• Calculate and process payroll taxes and related payroll reporting
• Update and maintain job costing records for construction projects
• Review labor hours and costs to ensure they are assigned to the correct jobs
• Assist with catching up outstanding accounting and job-costing entries
• Maintain accurate payroll and accounting documentation
• Research and correct discrepancies as needed
• Perform data entry and other accounting support duties
• Assist the owner with additional administrative projects as needed

Qualifications

• Previous experience with payroll, bookkeeping, accounting support, or job costing
• Strong data-entry skills with excellent attention to detail
• Comfortable working with timecards, payroll records, and financial information
• Ability to organize and catch up backlogged accounting records
• Construction accounting or job-costing experience is highly preferred
• Experience with Foundation construction accounting software is a major plus
• QuickBooks or similar accounting software experience is helpful
• Dependable, organized, and able to work independently
• Comfortable working directly with the company owner and handling confidential information

Software

The company uses Foundation, a construction-specific accounting and job-costing system similar to QuickBooks. Previous Foundation experience is preferred, but candidates with strong construction accounting, payroll, or comparable software experience are encouraged to apply.

Pay: $18.00–$20.00 per hour, depending on experience

Hours: Monday–Friday, 8:00 AM–5:00 PM

Location: Selma, CA