Accounting Administrator

Quadel Consulting & Training; Indianapolis (IN); On-site; USD 45,000 - 55,000; Full time

Job summary

Quadel Consulting & Training in Indianapolis is seeking an Accounting Administrator to join their team in a hybrid work environment. This role is for a detail-oriented professional who excels in accounting and administrative support. Responsibilities include managing invoicing, accounts receivable, and compliance with U.S. GAAP.

The ideal candidate will have at least two years of relevant experience and familiarity with accounting tools. Quadel values integrity and offers opportunities for professional growth within a supportive team environment.

Qualifications

• Minimum of two (2) years of relevant accounting and/or billing experience.
• Understanding of accounting processes and US GAAP.
• Familiarity with ADP and MS Office (Outlook, Excel, Word).

Responsibilities

• Administers and adheres to established accounting policies, procedures, and processes.
• Provides high-quality customer service to both internal and external stakeholders.
• Coordinates with project managers to prepare and issue contract invoices.
• Reviews, processes, and records cash receipts.
• Supports and monitors Accounts Receivable collection activities in collaboration with project managers.
• Ensures accurate revenue recognition in compliance with U.S. GAAP.
• Maintains reconciliations for revenue-related accounts.
• Prepares and records journal entries, as appropriate.
• Assists with monthly bank reconciliations.
• Prepares and distributes regular financial reports to management and project teams.

Skills

Accounting processes

US GAAP

Customer service

ADP

MS Office (Outlook, Excel, Word)

Education

Undergraduate degree in Accounting, Finance, Business, or related field

Job description

Quadel is seeking a detail-oriented and motivated Accounting Administrator to join our team in a hybrid work environment. This role is ideal for a professional who thrives in a collaborative setting and has a strong aptitude for accounting, financial recordkeeping, and administrative support. The Accounting Administrator will play a key role in maintaining accurate financial records, supporting daily accounting operations, and ensuring efficient processes across the organization. At Quadel, we value integrity, professionalism, and excellence, and we are committed to providing employees with opportunities for growth and success while making a meaningful impact in the communities we serve.

JOB SUMMARY

This role is responsible for administering accounting operations, including revenue recognition, invoicing, accounts receivable, and reconciliations. The position works closely with project managers and leadership to ensure accurate financial processes while supporting treasury functions, audits, and special projects. Additionally, it maintains accounting policies and delivers consistent administrative and operational support across the finance function.

DUTIES AND RESPONSIBILITIES

• Administers and adheres to established accounting policies, procedures, and processes
• Provides high-quality customer service to both internal and external stakeholders
• Coordinates with project managers to prepare and issue contract invoices
• Reviews, processes, and records cash receipts
• Supports and monitors Accounts Receivable collection activities in collaboration with project managers
• Ensures accurate revenue recognition in compliance with U.S. GAAP
• Maintains reconciliations for revenue-related accounts
• Prepares and records journal entries, as appropriate
• Assists with monthly bank reconciliations
• Prepares and distributes regular financial reports to management and project teams
• Assists the Controller and executive leadership with accounting needs, special projects, and due diligence activities
• Performs additional administrative and accounting duties as assigned

QUALIFICATIONS

• Minimum of two (2) years of relevant accounting and/or billing experience
• Understanding of accounting processes and US GAAP
• Familiarity with ADP and MS Office (Outlook, Excel, Word)
• Undergraduate degree in Accounting, Finance, Business, or related field, preferred but not required

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Occasionally required to stand.
• Occasionally required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Continually required to talk or hear.
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard.
• Occasionally/required to lift/push/carry items less than 25 pounds/ up to 25 pounds.
• This description outlines the general content and requirements associated with the performance of this role. It should not be interpreted as an exhaustive list of duties, responsibilities, or physical demands.

Management reserves the right to assign or reassign job responsibilities as needed.

As a contractor on federal government contracts, Quadel is obligated to and will comply with and enforce the requirements of the Drug-Free Workplace Act of 1988 and any applicable regulations issued by government agencies with respect to alcohol and/or drug use. Quadel is or may also be required to comply with alcohol and/or drug policy and/or testing requirements specified in contracts with government agencies and other companies or organizations to which Quadel provides service. Quadel will comply with and enforce these contractual requirements with respect to alcohol and/or drugs. As such, candidates to whom an offer is extended are required to submit to a pre-employment drug screening.

Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the position.

EQUAL OPPORTUNITY EMPLOYER/VETERANS/DISABLED

Quadel is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

EEO/AA