Accounting & Administrative Support Specialist

Hired by Matrix, Inc.; Canton (MA); On-site; USD 42,000 - 62,000; Part time

Job summary

Hired by Matrix, Inc. in Massachusetts is seeking an Administrative Assistant for an on-site contract role.

The ideal candidate will have 3+ years of administrative support experience, strong MS Office and Excel skills, and the ability to manage multiple tasks with a sense of urgency. You will support settlement processing, prepare deposits, create tracking spreadsheets, perform basic bookkeeping, and interact with internal teams.

Qualifications

• Associate degree preferred.
• 3+ years of administrative support experience.
• High level of computer proficiency and ability to become proficient in multiple IT applications.
• Microsoft suite knowledge and excel skills a must.
• Must be a strong team player and assist others when necessary.
• Excellent written and verbal communication skills.
• Strong number skills.
• Bookkeeping/banking skills desired.
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency.
• Outstanding organization, time management, and follow-up skills.
• Responsible and reliable.
• Self-motivated and proactive.
• Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals.

Responsibilities

• Support Settlement Processing.
• Strong math skills, bookkeeping and/or accounting skills.
• Prepare daily bank deposits and paperwork to ensure proper credit for funds.
• Prepare tracking spreadsheets for deposits, follow up and collections of outstanding balances and documents.
• Work with Functional Teams to resolve discrepancies and variances.
• Perform bank reconciliation.
• Identify Bank adjustments including non-sufficient funds.
• Maintain a supply of all forms, deposit books, deposit slips, etc.
• Maintain cashier workbooks to support HQ Accounting.
• Daily interaction with all Functional internal and external Teams.
• Maintain high level of integrity and professionalism on a daily basis.
• Ability to work proficiently and calmly under pressure situations.
• Ability to proficiently generate both detailed and summary reports from existing data using predefined IT tools such SAP.
• Work on special projects as necessary.
• Provide back-up coverage for other team members when required.
• Front Desk responsibilities.

Skills

Team player

Communication

Math skills

Multitasking

Self-motivated

Proactive

IT proficiency

MS Office

Excel

Attention to detail

Time management

Education

Associate degree

Tools

SAP

Job description

Hired by Matrix, Inc. in Massachusetts is seeking an Administrative Assistant for an on-site contract role.

The ideal candidate will have 3+ years of administrative support experience, strong MS Office and Excel skills, and the ability to manage multiple tasks with a sense of urgency. You will support settlement processing, prepare deposits, create tracking spreadsheets, perform basic bookkeeping, and interact with internal teams.