Accounting & Administrative Specialist: Detail-Oriented & ISO-Ready

Infocore; Carlsbad (CA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Employee discounts

Job summary

Infocore is seeking an Accounting & Administrative Specialist to support accounting and administrative operations at our Carlsbad office. The role covers accounts payable, accounts receivable, general ledger entries in QuickBooks, and document control for ISO 27001 and ISO 9001 certifications.

You will work onsite, ensuring accurate billing, timely month-end tasks, and compliance documentation, collaborating with management and vendors.

Qualifications

• 2+ years in an administrative role with accounting or bookkeeping responsibilities.
• Hands-on experience with accounts payable and accounts receivable.
• Experience using QuickBooks.
• Proficiency in Excel, Word, and Outlook.
• Strong attention to detail and numerical accuracy.
• Excellent organizational and multi-tasking abilities.
• Professional written and verbal communication.

Responsibilities

• Process accounts payable and review invoices for accuracy and pricing.
• Prepare customer invoices with pricing schedules and billing rules.
• Match invoices to supporting transactions and enter GL entries.
• Reconcile billing details and coordinate corrections as needed.
• Assist with month-end accounting and financial reporting.
• Maintain accounting records and supporting documents.
• Support administrative coordination for ISO 27001/9001 documentation.

Skills

Attention to detail

Organizational skills

Strong written and verbal communicatie

Ability to manage multiple priorities

Professional demeanor

Education

Associate's or Bachelor's degree in Accounting or related field

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Infocore is seeking an Accounting & Administrative Specialist to support accounting and administrative operations at our Carlsbad office. The role covers accounts payable, accounts receivable, general ledger entries in QuickBooks, and document control for ISO 27001 and ISO 9001 certifications.

You will work onsite, ensuring accurate billing, timely month-end tasks, and compliance documentation, collaborating with management and vendors.