Invoicing - Accounting Specialist

CortiCare, Inc.; Carlsbad (CA); On-site; USD 39,000 - 52,000; Full time

Job summary

CortiCare, Inc. in Carlsbad, CA is seeking an experienced Billing Specialist to manage complex invoicing, collections, and reconciliations.

You will interpret contract terms, post payments in our ERP, and collaborate across teams to resolve billing issues. The ideal candidate has a BA/BS in accounting or related field, at least 3 years' experience in billing or accounts receivable, and strong NetSuite and Excel skills.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or equivalent.
• Minimum 3 years of related experience in billing, invoicing, or accounts receivable.
• Proficient in Microsoft Office, especially Outlook.
• Advanced proficiency in ERP systems, particularly NetSuite.
• Strong analytical and problem-solving abilities with attention to detail.
• Ability to audit own work and thrive in a fast-paced environment.
• Cross-functional collaboration skills.

Responsibilities

• Generate complex invoices requiring interpretation of contracts and terms.
• Contact customers to collect payments and post them in the ERP.
• Research billing variances and resolve discrepancies.
• Monitor compliance with billing policies and internal controls.
• Collaborate with departments to resolve billing issues.
• Support process improvements and system upgrades for accounting operations.
• Perform other accounting and ad-hoc duties as assigned.

Skills

Analytical ability

Attention to detail

Audit own work

Team collaboration

Ability to work in fast-paced env

Education

Bachelor’s degree in accounting/finance/business

Tools

NetSuite ERP

Microsoft Office (Outlook)

Job description

This position is in office in Carlsbad, CA.

General Description:

This position is responsible for handling complex invoicing operations, interpreting contract terms and conditions, contacting customers for collection, performing financial reconciliations with high independence and discretion.

Job Duties:

• Complex Invoice Generation: Prepare and issue specialized or high-volume client invoices that require interpreting intricate contract terms and conditions
• Payment collection and payment posting: Contact the customers, by phone or email, as needed to collect the payments from outstanding invoices. Post the payments to the ERP system
• Discrepancy Resolution & Analysis: Exercise professional judgment to research billing variances, evaluate discrepancies, and implement corrective actions
• Compliance & Auditing: Monitor compliance with company billing policies, and internal financial controls
• Cross-Functional Collaboration: Serve as a primary departmental resource or liaison for resolving client billing-related issues
• Process Improvement: Participate in internal control enhancements, workflow optimization, and system upgrades for accounting operations. Perform other accounting and ad-hoc duties that may be assigned
• Bachelor’s degree in accounting, finance, business administration, or equivalent professional experience
• Minimum 3 years of directly related experience, in billing, invoicing, or accounts receivable
• Intermediate Microsoft Office (Outlook)
• Advanced proficiency in ERP systems (particularly NetSuite)
• Excellent analytical and reasoning abilities to identify problems and appropriate solutions
• Excellent attention to detail, working to a high level of accuracy
• Ability to audit own work
• Team collaboration
• Proven ability to focus in a fast-paced environment