Billing & Compliance Admin Specialist

INFOCORE INC; Carlsbad (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Employee discounts

Job summary

INFOCORE INC is seeking an Accounting & Administrative Specialist to support accounting and administrative operations for an affiliated company. The role covers accounts payable, accounts receivable, general accounting, and ISO 27001/ISO 9001 documentation, with on-site duties at Infocore's office in Carlsbad, California.

The ideal candidate has 2+ years in an administrative role with accounting duties, hands-on QuickBooks experience, and strong skills in Excel, Word, and Outlook.

Qualifications

• 2+ years in an administrative role with accounting or bookkeeping duties.
• Hands-on experience with accounts payable and accounts receivable.
• Experience using QuickBooks.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Familiarity with GAAP and financial reporting.
• ISO 27001/ISO 9001 familiarity is a plus.

Responsibilities

• Process accounts payable, including reviewing vendor invoices for accuracy and compliance with pricing.
• Prepare customer invoices using pricing schedules and contractual billing requirements.
• Match vendor invoices and billing information to supporting records.
• Enter and maintain AP/AR and general journal entries in QuickBooks.
• Reconcile billing details, investigate discrepancies, and coordinate corrections.
• Maintain accounting records and supporting documentation; assist with month-end close and financial reports.
• Monitor outstanding invoices and respond to inquiries from customers and vendors.

Skills

Attention to detail

Organizational skills

Strong written and verbalcommunication

GAAP knowledge

Confidential information handling

Education

Associate's degree in Accounting/Finance/Business Administration

Bachelor's degree in Accounting/Finance/Business Administration

Tools

QuickBooks

Excel

Word

Outlook

Job description

INFOCORE INC is seeking an Accounting & Administrative Specialist to support accounting and administrative operations for an affiliated company. The role covers accounts payable, accounts receivable, general accounting, and ISO 27001/ISO 9001 documentation, with on-site duties at Infocore's office in Carlsbad, California.

The ideal candidate has 2+ years in an administrative role with accounting duties, hands-on QuickBooks experience, and strong skills in Excel, Word, and Outlook.