Accounting & Administrative Specialist

Evergreen Solutions 4U, Inc.; Sterling (VA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

7 paid company holidays

Sick leave

Aflac Hospital, Life & Cancer Ins. at

Job summary

Evergreen Solutions 4U, Inc. is seeking a detail‑oriented Office Administrator/Accounting Assistant to support accounts payable, data entry, and general office tasks in Sterling, VA.

The role requires strong organizational and communication skills and a solid grasp of basic accounting principles. You will handle AP/AR tasks, invoice processing, reporting, payroll backup, and customer/vendor communications while contributing to a fast-paced environment.

Qualifications

• Experience in AP/AR, invoice processing, and financial reporting.
• 5+ years in administrative/office procedures and systems.
• Proficient with Microsoft Office and email management; Sage experience is a plus.

Responsibilities

• Enter invoices into accounting software accurately and efficiently.
• Apply invoices to the correct GL and job codes.
• Save invoices in the shared drive for easy access.
• Process payments online or via check according to due dates.
• Process customer invoices in accounting software accurately.
• Receive customer payments and apply to the correct account.
• Manage ordering, payment, and invoicing with approvals.

Skills

Accounts Payable

Accounts Receivable

Invoicing

Data Entry

Microsoft Office

Sage Accounting

Tools

Sage Accounting Software

Job description

Evergreen Solutions 4U, Inc is seeking a detail-oriented and versatile Office Administrator/Accounting Assistant to join our team. This role will provide essential support in accounts payable, data entry, report analysis, and general office administration. The ideal candidate will possess strong organizational and communication skills, a solid understanding of basic accounting principles, and the ability to thrive in a fast-paced environment.

Primary Job Duties:

Accounts Payable:

• Enter invoices into accounting software accurately and efficiently.
• Apply invoices to the correct general ledger (GL) and job codes.
• Save invoices in the shared drive for easy access.
• Process payments online or via check according to due dates.

Accounts Receivable:

• Process customer invoices in accounting software accurately and efficiently.
• Receive customer payments and apply to the correct account.
• Utilize current and potential vendors to provide customers with price quotes on specialty supplies or equipment.
• Manage the ordering, payment, and invoicing process once approvals are received.
• Create and manage job codes within the accounting system.
• Update supply order sheets and the monthly supply breakdown report.
• Complete proposals for supplies and special services for customers.
• Serve as a backup for other office administration tasks, including payroll, time management, and customer contracts and budgets.
• Communicate with customers, employees, and vendors to answer questions, disseminate information, take orders, and address complaints.
• Compute, record, and proofread data and other information, such as proposals or reports.
• Maintain and update the shared drive, including scanning and filing documents.
• Work with the HR/Payroll specialist to review, organize, and move paper files to the shared drive; audit old files for removal/destruction.
• Open, sort, and route incoming mail

Qualifications

• Accounting: Prior experience in Accounts Payable/Receivable, invoice processing, financial reporting
• Administrative: 5+ years experience in administrative and office procedures and systems.
• Proficiency in Office Software: Advanced knowledge of Microsoft Office Suite, email management, and other relevant software.
• Prior experience with Sage Accounting software a plus
• Data Entry: Proficiency in entering information into spreadsheets and databases.
• Mail Management: Knowledge of mail processing and distribution.
• Document Handling: Experience with electronic filing and document retrieval.
• Communication: Ability to effectively relay messages and communicate with various stakeholders.
• Excellent written and verbal communication skills

Skills

• Active Learning: Ability to understand and apply new information.
• Active Listening: Excellent listening skills with the ability to understand and ask clarifying questions.
• Attention to Detail: Meticulous accuracy in handling paperwork, data entry, and communications.
• Communication Skills: Clear and effective verbal and written communication.
• Critical Thinking: Strong analytical and problem-solving skills.
• Interpersonal Skills: Ability to build and maintain positive relationships.
• Math/Accounting: Strong math skills and basic understanding of accounting principles.
• Monitoring: Ability to assess performance and implement improvements.
• Organizational Skills: Excellent ability to manage multiple tasks and prioritize work.
• Problem Solving: Ability to identify and resolve problems effectively.
• Reading Comprehension: Ability to understand and interpret work-related documents.
• Team Player: Willingness to collaborate and assist others.
• Time Management Skills: Ability to manage deadlines and complete tasks efficiently.

What we offer:

Eligible after 90-day probationary period:

• health Insurance
• 7 paid company holidays (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Black Friday, Christmas Day
• sick leave
• Aflac Hosipital, Life & Cancer Insurance available at Employee's cost

Eligible after 1-year continuous employment

• 40-hours PTO
• 401(k) with company match

Other benefits

• Standard Work from Home Days (MLK Day, President's Day, Juneteenth)
• Ability to work from home in instances of bad weather
• Working Advantage Discount Program through PayChex Flex
• FinFit Financial Wellness Program through PayChex Flex
• Employee Assistance Program though PayChex Flex