Administrative Coordinator 1

Infra-Metals Co.; Petersburg (VA); On-site; USD 22,000 - 26,000; Full time

Job summary

Infra-Metals Co. is seeking an Administrative Assistant to multi-task in a fast-paced service environment with a positive, welcoming attitude. The role involves answering inquiries, greeting visitors, and handling data entry and filing tasks.

The position requires 1–2 years of office experience, strong typing skills (35+ WPM), and proficiency with Excel, Word, and Outlook. This is an on-site role in Petersburg, VA, offering standard office responsibilities and events coordination support.

Qualifications

• 1-2 years of office experience preferred.
• Proficient typing at 35+ WPM with high accuracy.
• Ability to multi-task, prioritize, and maintain detail accuracy.
• Strong communication, organization, and time management skills.
• Maintains professionalism at all times.
• Accurate data entry and reporting.
• Basic computer skills including Excel, Word, Outlook, and billing.

Responsibilities

• Receive and redirect incoming calls to the appropriate personnel and departments.
• Greet incoming customers and personnel in a friendly and polite manner.
• Check and distribute incoming mail; perform interdepartmental deliveries.
• Handle tasks including data entry, records filing, scanning documents, etc.
• Maintain office filing system.
• Monitor and order office supplies.
• Back up for Billing.
• Maintain and update communications via TVs.
• Help plan and coordinate company events.
• Assist Credit Department as needed.

Skills

Office experience

Typing 35+ WPM

Multi-tasking

Communication

Attention to detail

Organizational skills

Data entry

Excel/Word/Outlook

Tools

Excel

Word

Outlook

Billing system

Job description

Job Summary

The Administrative Assistant should be able to multi-task in a fast paced service environment while consistently having a positive and welcoming attitude. Answer inquiries and provide information to the general public, customers, visitors, and other interested parties.

Physical Requirements

• Stand or Sit(Stationary position)
• Walk(Move, Traverse)
• Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
• Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)
• Stoop, kneel, crouch, or Crawl(Position self(to), Move)
• Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Pushing or Pulling, Reaching
• Repetitive Motion Function in the Job
• Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Job Function

• Receive and redirect incoming calls to the appropriate personnel and departments.
• Greet incoming customers and personnel in a friendly and polite manor.
• Check and distribute incoming mail; perform interdepartmental deliveries.
• Handle various tasks including data entry, records filing, prepping out of office mail, scanning documents, etc.
• Maintain office filing system.
• Monitor and order office supplies.
• Back up for Billing.
• Maintain and update communications via TVs.
• Help plan and coordinate company events.
• Assist Credit Department as needed.

Required Skills

• 1-2 years' experience working in an office environment preferred
• Ability to type 35+ WPM with high level of accuracy
• Ability to multi-task, prioritize, and have strong attention to detail
• Strong communication, organizational, and time management skills required
• Must maintain professionalism at all times
• Accurate and timely data entry and reporting
• Basic computer skills with knowledge of Excel, Word, Outlook and billing

Compensation Range

The anticipated compensation for this position is USD $16.00/Hr. - USD $19.00/Hr. depending on experience, qualifications, and location.