Accounting / Administrative Coordinator

Big Rock Machining; Michigan; On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Vision Insurance

Life Insurance

Paid Vacation

Job summary

Big Rock Machining Co. is seeking a dependable, hands-on Shop Support Technician to assist with shipping, receiving, packaging, material handling, shop upkeep, and general manufacturing support.

This position is ideal for someone who enjoys variety, staying organized, and helping wherever needed. Daily tasks include building shipping crates, preparing products for shipment, receiving materials, moving supplies, light maintenance, and keeping the shop clean and ready for production.

Qualifications

• Dependable attendance and reliable work ethic.
• Strong organizational skills and attention to detail.
• Experience with data entry, math, and basic accounting tasks.

Responsibilities

• Enter supplier invoices and match bills to POs, receiving records, and supporting documents.
• Prepare and send customer invoices with required backup; record AR and apply receipts as assigned.
• Follow up on overdue invoices, document responses, and escalation disputes or concerns to Marcy.
• Prepare POs from approved requirements and send them only as authorized by Marcy.
• Track supplier acknowledgments and delivery dates; flag delays, changes, and missing information.
• Prepare payment support, collect payroll information, and assist with HR and onboarding paperwork.
• Answer occasional calls, handle correspondence, and keep office and transaction records organized.
• Protect confidential information and follow company procedures, approval limits, and QMS requirements.

Skills

Dependable attendance

Strong organization

Attention to detail

Data entry

Basic math skills

Professional communication

Proficiency with email and spreadsheet

Education

Bookkeeping coursework

Tools

ERP software

Job description

$19 to $23 Per Hour Depending on Experience

Benefits of Working at Big Rock Machining:

We’ve built a great team that cares about the quality of our work, the success of our customers, the relationships we build, the skills we develop, and the value we bring to the world. The work we do matters to the security of our community and our country and we gladly accept the challenge.

We want our team to feel empowered to do their best here–and appreciated for it. We offer competitive benefits including:

• 401(k)
• Health Insurance
• Vision Insurance
• Life Insurance
• Paid Vacation and Holidays

The Opportunity

Big Rock Machining Co. is seeking a dependable, hands‑on Shop Support Technician to assist with shipping, receiving, packaging, material handling, shop upkeep, and general manufacturing support.

This position is ideal for someone who enjoys variety, takes pride in keeping things organized, and is willing to help wherever needed. Daily work may include building shipping crates, preparing products for shipment, receiving materials, moving supplies, performing light maintenance, and keeping the shop clean and ready for production.

What Success Looks Like

Supplier invoices, customer billing, and payment records are accurate and current.

Routine collections and supplier follow‑up are documented, with concerns raised promptly.

Payroll/HR records are complete and confidential; office support is dependable.

Routine work moves forward reliably, giving Marcy more time for management responsibilities.

What You’ll Do

Enter supplier invoices and match bills to POs, receiving records, and supporting documents.

Prepare and send customer invoices with required backup; record AR and apply receipts as assigned.

Follow up on overdue invoices, document responses, and escalation disputes or concerns to Marcy.

Prepare POs from approved requirements and send them only as authorized by Marcy.

Track supplier acknowledgments and delivery dates; flag delays, changes, and missing information.

Prepare payment support, collect payroll information, and assist with HR and onboarding paperwork.

Answer occasional calls, handle correspondence, and keep office and transaction records organized.

Protect confidential information and follow company procedures, approval limits, and QMS requirements.

What We’re Looking For

Dependable attendance, strong organization, and consistent follow‑through.

Accurate data entry, basic math skills, and close attention to detail.

Comfort with email, spreadsheets, and learning accounting or ERP software.

Professional communication with employees, customers, and suppliers.

Good judgment with confidential records and willingness to ask questions or elevate concerns.

Ability to follow procedures, manage several routine tasks, and work well with a small team.

Work environment and physical requirements: Primarily office work involving computer use, phone communication, and document handling, with occasional time in production areas. Follow applicable safety and PPE requirements.

Preferred Qualifications

AP/AR, invoice entry, customer billing, or routine collections experience.

Purchasing administration, supplier follow‑up, or manufacturing office experience.

Familiarity with accounting or ERP software and spreadsheet recordkeeping.

Bookkeeping or business coursework, or payroll/HR administrative support experience.

Big Rock Machining Co. is an equal opportunity employer. Employment decisions are made without regard to any characteristic protected by applicable law. Reasonable accommodations are available to qualified individuals.