Accounting Specialist

NACBA; Estero, Northern (FL, KY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, and Life Insurance

401(k) plan with match

Employee golf privileges

Meals and other employee incentives

Professional development allowance

Paid time off

Job summary

West Bay Club in Estero, FL is seeking an Accounting Specialist to partner with the Director of Finance and Assistant Controller, handling daily accounting for a private golf club and community association.

You will manage accounts receivable, billing, general ledger tasks, and assist with payroll and HR functions. The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality in a fast-paced hospitality environment.

Qualifications

• 2+ years of accounting experience.
• Experience in a country club, hospitality, or member-based organization is a plus.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Accounts receivable & billing: manage club and HOA AR and billing; prepare statements; post payments and adjustments.
• General accounting: assist with reconciliations, month-end close, audits, payables, and HR-related tasks.
• Payroll and HR support: assist with payroll processing and related HR duties.

Skills

Accounting experience

Interpersonal skills

Attention to detail

Communication skills

Tools

Microsoft Excel

Microsoft Word

Outlook

Jonas software

Job description

West Bay Club, located in Estero, FL, is pleased to announce an excellent career opportunity for an Accounting Specialist! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast-paced hospitality-focused property organization.

About West Bay Club:

Nestled in the heart of Estero Bay, near the Gulf, West Bay Club is a member-owned gated community and private golf club encompassing nearly 900 acres - 500 of which are dedicated to conservation. The community boasts 790 residences, including estate homes, high-rise condos, and villas, all set amidst lush tropical landscaping and bordering Estero Bay and Gulf. West Bay recently underwent a $40 million renovation of the club amenities and golf course.

Located in the picturesque surroundings of West Bay's community, the Bay House facility includes a resort-style pool, state-of-the-art fitness center, spa, culinary academy, card and meeting rooms, and the Aqua Café offering both indoor and outdoor dining. West Bay's tennis facility offers center court viewing on all eight Har-Tru courts. Additionally, the Sports Park offers six pickleball courts, two bocce courts, and a dog park. Residents also enjoy kayaking, canoeing, boating, and fishing all from the West Bay River Park's on-premises dock, featuring a private boat launch and boat storage.

A unique feature of the community is West Bay's private Beach Club, which underwent a complete reconstruction, completed in March 2024. Residents enjoy direct access to their beachfront club along the Gulf, complete with a full-service restaurant, valet service, and dedicated beach attendants providing beach service.

Within the community, the West Bay Golf Club is anchored around its 18-hole championship golf course. Designed by esteemed golf course architects Pete and PB Dye, renovated by Fry-Straka, golf enthusiasts seek out West Bay to experience its unique and challenging design. The Golf Club is home to multiple dining venues that range from casual dining, including the Niblick Grille and Signature Bar, to fine dining at the Golf House. The club offers a maximum of 300 golf memberships, 150 social memberships, and currently has a wait list. While the club remains open year-round, the peak of member activity is from November through April.

About The Position:

The Accounting Specialist will work with the Director of Finance and Assistant Controller to manage daily accounting functions for our private golf club and community association. This position requires a highly organized, detail-oriented professional with strong interpersonal skills and experience in financial processes. The ideal candidate will ensure compliance with regulations, maintain accurate financial records, and support a positive workplace culture.

Job Responsibilities:

Accounts receivable & Billing:

• Manage the Club and HOA accounts receivable and billing process.
• Prepare and process monthly member and homeowner statements.
• Post payments, charges, credits, and adjustments accurately.
• Monitor outstanding balances and assist with collection follow-up.
• Respond to member and homeowner questions regarding accounts and charges.
• Research and resolve billing discrepancies.
• Maintain accurate customer/member account records.

General Accounting:

• Assist with credit card reconciliations.
• Assists with month end close and annual audit.
• Assist with accounts payable and other accounting functions as needed.
• Assist with payroll and HR functions.

Education/Experience:

• 2 plus years of accounting experience.
• Experience in a country club, hospitality, or member-based organization is a plus.
• Excellent organizational and time-management skills with the ability to prioritize tasks in a fast-paced environment.
• Exceptional attention to detail and accuracy in financial and employee record-keeping.
• Strong interpersonal and communication skills to interact with staff, members, and external partners.
• Ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Proficiency in Jonas or other Private Country Club software.

West Bay Club offers an attractive and competitive compensation and benefits package to include:

• Competitive base salary and performance bonus
• Medical, Dental, and Life Insurance coverage
• 401(k) plan with match
• Employee golf privileges and merchandise discounts
• Meals and other employee incentives
• Professional development allowance
• Paid time off