Accounting Admin/Office Clerk

Constructable; Spring (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Constructable in Houston, TX is seeking an Accounting Admin/Office Clerk to support the office operations and ensure tasks are completed on time. This role combines accounting support with front-desk responsibilities and requires detail-oriented, reliable administrative skills.

You will handle expenses, licenses, vendor coordination, travel bookings, IT coordination, HR onboarding, and office logistics to keep the team running smoothly across projects.

Responsibilities

• Input overhead office expenses as needed.
• In charge of applying for licenses out of state and keeping records.
• Assist with reconciliation of credit card statements.
• Process overhead customer payments as needed.
• Assist with compliance matters and waivers.
• Assist with month end close.
• Manage coordination with vendors and suppliers to ensure all are in place for fully functional office.
• Book travel for new candidates.
• Manage Airbnb and bookings for field staff.
• Coordinate with IT and Director of Safety to provide support to field personnel.
• Maintain inventory of office supplies; order supplies as needed.
• Coordinate with Controller to provide support to Accounting Team.
• Manage all mail: collection, distribution, and shipments - via FedEx, UPS, or USPS
• Manage front desk and phone lines, and be the point person for maintenance, mailing/shipping, office supplies, and errands.
• Manage preparation and logistics for all meetings (in-person and virtual) with clients, guests, and visiting team members.
• Maintain office files.
• Manage office community spaces for cleanliness and functionality: Reception area, breakroom, coffee bar, and conference rooms.
• Coordinate lunch for office staff/meetings when needed.
• Coordinate with the IT department on equipment setup for all new hires.
• Coordinate with HR onboarding new hires.
• Coordinate with HR to manage birthday/anniversary and email shout outs.
• Perform other related duties as assigned

Job description

About Constructable

Constructable is a design, build, and general contractor firm founded on the idea that customers deserve service and satisfaction, in the best, on time, and on budget projects possible. With our home office in Houston, TX, Constructable is a one-stop-shop for all your specialized needs in designing and building of commercial, industrial, and renewable energy projects. Constructable: Strengthening Community Through an Exceptional Building Experience.

Our Core Values

• Team Player: Embodying the spirit of "All In, All Together," we believe in the power of unity and consistent collaboration. Every team member is vital, contributing to every project, every time.
• Wants the Ball: We thrive on challenges and are driven by a relentless pursuit of our goals. At Constructable, having the courage to lead and the desire to take ownership is fundamental. We are the players who always want the ball because we play to turn dreams into reality.
• Grow or Die: Growth is the cornerstone of our approach. We foster a culture that embraces change and encourages continuous personal and professional development. To us, to grow is to succeed.
• Hard Work: Our commitment to striving for greatness is unwavering. We tackle challenging projects with dedication and diligence, knowing that hard work is the path to achieving remarkable success.
• Keep it Real: Authenticity and integrity define who we are. At Constructable, being true to oneself and others is not just a policy; it's a practice of living honestly and fearlessly, committed to being the person you were designed to be.

What does the Accounting Admin/Office Clerk do?

The Accounting Admin/Office Clerk is ultimately responsible for the success of the office and is required to meet, manage, and maintain the expectations of the business. This team member will ensure the office is operating efficiently and all administrative tasks are completed on time.

Accounting Admin Responsibilities

• Input overhead office expenses as needed.
• In charge of applying for licenses out of state and keeping records.
• Assist with reconciliation of credit card statements.
• Process overhead customer payments as needed.
• Assist with compliance matters and waivers.
• Assist with month end close.
• Manage coordination with vendors and suppliers to ensure all are in place for fully functional office.
• Book travel for new candidates.
• Manage Airbnb and bookings for field staff.
• Coordinate with IT and Director of Safety to provide support to field personnel.
• Maintain inventory of office supplies; order supplies as needed.
• Coordinate with Controller to provide support to Accounting Team

Office Clerk Responsibilities

• Manage all mail: collection, distribution, and shipments - via FedEx, UPS, or USPS
• Manage front desk and phone lines, and be the point person for maintenance, mailing/shipping, office supplies, and errands.
• Manage preparation and logistics for all meetings (in-person and virtual) with clients, guests, and visiting team members.
• Maintain office files.
• Manage office community spaces for cleanliness and functionality: Reception area, breakroom, coffee bar, and conference rooms.
• Coordinate lunch for office staff/meetings when needed.
• Coordinate with the IT department on equipment setup for all new hires.
• Coordinate with HR onboarding new hires.
• Coordinate with HR to manage birthday/anniversary and email shout outs.

Perform other related duties as assigned