Office Administrator

Murray Resources - Best Staffing Agency; Sugar Land (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A global manufacturing company in SW Houston is seeking an Office Administrator to ensure smooth business operations through various administrative duties. Candidates should possess over 10 years of experience in administrative roles, excellent communication skills, and knowledge of QuickBooks and MS Excel. This full-time position involves managing shipments, invoicing, and company facilities while working closely with Senior Management.

Qualifications

• 10+ years of administrative or office management experience within a small office environment.
• Excellent written and verbal communication skills.
• Detail oriented and ability to work independently and in a team environment.

Responsibilities

• Maintain accurate inventory records and quality certifications.
• Arrange domestic and international shipments.
• Manage customer invoicing and accounts receivable.

Skills

Administrative management

Communication skills

QuickBooks

MS Excel

Detail-oriented

Education

Bachelor's degree

Tools

QuickBooks

MS Excel

Job description

Overview

A well established, global manufacturing company in SW Houston is seeking an Office Administrator to join their growing team. This person will wear many hats and be a key component in ensuring the business runs smoothly by managing a wide variety of administrative duties.

Location: SW Houston - Onsite

Responsibilities

• Maintain accurate inventory records and quality certifications in compliance with company procedures.
• Prepare, issue, and track purchase orders, confirmations, receiving reports, vendor invoices, and payments.
• Arrange domestic and international shipments, ensuring alignment with purchase orders and providing shipment notifications to customers.
• Maintain working knowledge of export documentation requirements; secure export licenses when required and prepare customs packets for international clients.
• Manage customer invoicing, accounts receivable, and payment processing.
• Oversee company insurance policy renewals and serve as primary contact for external providers of accounting, payroll, and employee benefits, review and process expense reports.
• Monitor and coordinate maintenance of company facilities, warehouses, office equipment, and supply inventories.
• Partner with Senior Management to coordinate trade show participation, manage marketing material orders, and support updates to the company website and social media platforms.

Qualifications

• 10+ years of administrative or office management experience within a small office environment.
• Bachelor's degree preferred
• Excellent written and verbal communication skills
• Must have solid working knowledge of QuickBooks and MS Excel.
• Detail oriented and ability to work independently and in a team environment.
• Basic understanding of bookkeeping procedures.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Accounting/Auditing

Industries

• Manufacturing