Accounting & Admin Coordinator – On-Site, Travel & Reports

Pasona Inc.; Charlotte (NC); On-site; USD 33,000 - 34,000; Full time

Job summary

Pasona Inc. in Charlotte, NC seeks an Accounting and Administrative Assistant to provide accounting, administrative and sales support, including project cost reporting and AP/AR. The role coordinates travel for visiting personnel and assists management with logistics.

Japanese language ability is preferred but not required; strong English communication and detail orientation are essential for maintaining records, preparing reports, and coordinating cross‑departmental activities.

Qualifications

• Bachelor's degree with 2–4 years of related experience.
• Proficiency in Microsoft Office and Windows.
• Strong English report writing and communications.
• Ability to interpret contracts and financial documents.
• Organization and multi-tasking skills.

Responsibilities

• Prepare monthly project cost reports and use cost percentages.
• Support accounts payable and accounts receivable.
• Manage office records, documents, and supplies.
• Coordinate with vendors; research pricing and negotiate terms.
• Assist GM and PMs; coordinate travel for visiting personnel.
• Provide Japanese-English translation when needed.
• Coordinate internal communications and events.
• Assist with regulatory compliance and process improvements.

Skills

Accounting

Administrative support

Excel

QuickBooks

Cost reporting

Vendor coordination

English communications

Education

Bachelor's degree

Tools

Excel

Word

Outlook

PowerPoint

QuickBooks

Job description

Pasona Inc. in Charlotte, NC seeks an Accounting and Administrative Assistant to provide accounting, administrative and sales support, including project cost reporting and AP/AR. The role coordinates travel for visiting personnel and assists management with logistics.

Japanese language ability is preferred but not required; strong English communication and detail orientation are essential for maintaining records, preparing reports, and coordinating cross‑departmental activities.