Accounting Admin Assistant to CFO

Haynes and Boone, LLP; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Haynes and Boone, LLP in Dallas is seeking an Administrative Assistant (Accounting) to support the CFO and the Finance & Accounting team with a range of administrative duties. You will handle expense reports, meeting scheduling, and confidential information, requiring discretion and strong organizational skills.

This role involves billing support, preparing cost backups for invoices, processing vendor information, and assisting with banking tasks.

Qualifications

• At least one year of general office experience or training.
• Proficient with Microsoft Office applications and able to learn new software quickly.
• Strong attention to detail, time management and organizational skills; able to multi-task and meet deadlines.
• Able to handle confidential information with discretion.

Responsibilities

• General Department Support: Maintain the Finance & Accounting department portal site, coordinate meetings and events, assist CFO and managers with administrative tasks, and handle confidential information.
• Billing Support: Coordinate paper invoice distribution and gather cost backup details for invoices; support documentation requests from other departments; maintain client accruals tracking.
• Accounting Support: Respond to vendor tax forms (W-9), 1099 organization; confirm payment details; provide backup for Cash Desk tasks including remote deposits.

Skills

Microsoft Office

Education

High school diploma or equivalent

Some college education preferred

Job description

Haynes and Boone, LLP in Dallas is seeking an Administrative Assistant (Accounting) to support the CFO and the Finance & Accounting team with a range of administrative duties. You will handle expense reports, meeting scheduling, and confidential information, requiring discretion and strong organizational skills.

This role involves billing support, preparing cost backups for invoices, processing vendor information, and assisting with banking tasks.