Administrative Assistant (Accounting)

Haynes and Boone, LLP; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Haynes & Boone, LLP is seeking an Administrative Assistant (Accounting) to support the Chief Financial Officer and the Finance & Accounting team with a high level of independence and meticulous administrative work.

You will handle billing support, vendor forms, routine accounting tasks, and confidential information, requiring strong MS Office skills and excellent organizational abilities. Some college is preferred, with at least one year of office experience in a professional setting.

Qualifications

• At least one year of general office experience or equivalent.
• Experience in a law firm or professional services environment preferred.
• Broad range of technical abilities and willingness to learn new software.

Responsibilities

• Maintain the Finance & Accounting department portal site and update as needed.
• Coordinate department meetings and events.
• Support the CFO and department directors and managers with administrative tasks.
• Handle confidential and non-routine information.
• Provide Billing and Accounting support as needed.

Skills

Microsoft Office

Attention to detail

Time management

Organizational skills

Multi-tasking

Education

High school diploma or equivalent

Some college education preferred

Job description

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

The Administrative Assistant (Accounting) supports the firm’s Chief Financial Officer and Finance and Accounting team in performing administrative functions and tasks related to the department. This position functions with a high degree of independent judgment and discretion and requires a thorough knowledge of organizational skills and great attention to detail.

Essential Duties

• General Department Support
• Maintain the Finance & Accounting department’s firm Portal site and update as needed
• Coordinate department meetings and events
• Support the CFO and department directors and managers with administrative tasks such as expense reports or meeting scheduling
• Handle confidential and non-routine information
• Work independently and within a team on special, nonrecurring, and ongoing projects
• Billing Support
• Coordinate paper invoice distribution for clients who require it
• Gather or create cost backup details for clients who require it to be attached to their invoices
• Provide support for documentation requests as needed from other departments such as the Office of General Counsel or the Records Department
• Maintain the Client Accruals Request tracking
• Assist with routine requests for client information or new matter intake processing
• Accounting Support
• Respond to client W9 tax form / new vendor/ ACH form requests
• Receive vendor 1099 tax forms and organize files for tax return preparation/research
• Provide verbal confirmation of payment details when required
• Provide backup support for Cash Desk including remote bank deposits
• Reporting Relationship: The Administrative Assistant (Accounting) reports to the Chief Financial Officer.

Qualifications

• Experience: This position requires at least one year of general office experience or training, or an equivalent combination of education and experience.
• Experience working within a law firm or professional services environment preferred.
• A broad range of technical abilities, with a demonstrated aptitude and willingness to learn new software/applications is preferred for this position.

Skills

• The Administrative Assistant (Accounting) must be proficient with Microsoft Office applications.
• The Administrative Assistant (Accounting) must exhibit good attention to detail, time management, and organizational skills, along with the ability to effectively multi-task and prioritize work to meet deadlines.

Education

High school diploma or equivalent; some college education preferred.

Physical Demands

• Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.; Remains stationary at least 80% of the time.
• This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis.; Occasionally required to move documents or files weighing up to 15 lbs.
• This position requires constant communication and exchange of information with the Firm attorneys, clients and staff;
• This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

Office environment. Overtime may be required on occasion.

About Haynes & Boone

Haynes Boone is among the fastest-growing firms in the Am Law 100, providing full-service counsel across sectors, including corporate, energy, financial services, real estate, restructuring, litigation, intellectual property and specialty transactions. The firm represents companies at all stages – many in the Fortune 500 and S&P 500 and hundreds that are well-funded, exchange-listed, privately held and/or in emerging-growth mode. More than 700 lawyers practice across 19 global offices in California, Colorado, Illinois, New York, North Carolina, Texas, Virginia, Washington, D.C., London, Mexico City and Shanghai.

Our Vision of Success

Excellence in inclusion and engagement is a Haynes and Boone core value. We recruit the best and the brightest and seek to attract, retain, and promote individuals who reflect the global marketplace, our clients, and the communities we serve. We strive to create an environment in which each individual at every level has the opportunity to succeed professionally, regardless of age, disability, ethnicity, gender, gender identity and expression, national origin, parental status, race, religion, sexual orientation, and/or socio-economic experiences. We recognize that our commitment to inclusion and engagement enhances our other core values of commitment to client service and a teamwork culture.

Our Culture and Values

• A client-first focus that demands superior service
• Teamwork
• Accountability
• Mutual respect and trust
• Civility and humility
• Inclusion and engagement
• Highest ethical standards
• Planning for the firm's long-term best interests
• The greater good of the firm over the individual
• Sound financial management
• Long-term stability
• Community and civic engagement

Our Brand

• A unique culture and work environment
• An exceptional law firm to work for and to be from
• Leaders in energy, technology, financial services, and private equity
• Understands and delivers value solutions
• Works cooperatively with non-legal service providers to deliver integrated solutions
• A community leader and influencer
• Commitment to wellness for attorneys and staff