Accounting Admin

AppleOne Employment Services; Irvine (CA); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Major medical insurance

Dental insurance

Vision insurance

401k

Sick pay

Job summary

AppleOne Employment Services is seeking a reliable, detail-oriented Accounting Admin for a contract/temporary assignment in Irvine, CA. The role supports a busy construction accounting team with data entry, AP/AR documentation, and recordkeeping tasks.

Ideal candidates have at least 6 months of accounting or related admin experience, strong Excel skills, and a proven ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Minimum 6 months of accounting or related administrative experience.
• Experience with AP/AR processes preferred.
• Strong data entry and document management skills.
• Proficient in Microsoft Excel.

Responsibilities

• Provide administrative and clerical support to the construction accounting team.
• Perform accurate data entry and maintain organized accounting records.
• Assist with Accounts Payable and Accounts Receivable documentation and follow-up.
• Contact vendors, subcontractors, and other parties to obtain required documents.
• Track outstanding items, review documents for completeness, and maintain files.
• Support the accounting team with backlogged administrative tasks.

Skills

Data entry

Attention to detail

Organization

Document management

Communication

Confidential information handling

Tools

Microsoft Excel

Job description

Job Summary

We are seeking a reliable and detail-oriented Accounting Admin for a contract/temporary opportunity in Irvine, CA. This 3 to 6 month assignment will support a busy construction accounting team with administrative, data entry, AP/AR documentation, and recordkeeping tasks.

This is a great opportunity for an organized accounting or administrative professional who enjoys keeping information accurate, following up on outstanding documents, and helping a team get caught up in a fast-paced environment. The Accounting Admin will work closely with accounting professionals who value accuracy, follow-through, teamwork, and dependable support.

Key Responsibilities

• Provide administrative and clerical support to the construction accounting team.
• Perform accurate data entry and maintain organized accounting records.
• Assist with Accounts Payable and Accounts Receivable documentation and related follow-up.
• Contact vendors, subcontractors, and other parties to obtain required documents and releases.
• Track outstanding items, review documents for completeness, and maintain electronic and physical files.
• Support the accounting team with backlogged work and other assigned administrative accounting tasks.

Compensation and Benefits

• Salary range: $47,840 to $58,240 per year.
• Job type: Contract/Temporary.
• Assignment length: 3 to 6 months.
• Location: Irvine, CA.

Required Qualifications and Skills

• Support accounting operations through data entry, documentation, filing, and record maintenance.
• Assist with AP/AR-related tasks, vendor follow-up, subcontractor documentation, and document tracking.
• Review accounting documents for accuracy and completeness.
• Help the accounting team organize and complete backlogged administrative work.
• Minimum 6 months of accounting or related administrative experience.
• Previous exposure to Accounts Payable and/or Accounts Receivable preferred.
• Intermediate Microsoft Excel skills required.
• Strong data entry, organization, and document management skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to follow up consistently and manage outstanding items through completion.
• Comfortable working with confidential financial information.
• Ability to manage multiple priorities, meet deadlines, and work independently in a busy environment.
• Strong communication, follow-through, and reliability.

Preferred Qualifications

• Construction accounting experience is a plus.
• Experience with Procore is a plus.
• Experience with Miter is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.