Accounting Admin Assistant

AppleOne Employment Services; Santa Barbara (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

AppleOne Employment Services in Santa Barbara, CA seeks an Accounting Admin Assistant / AP Clerk for a temp-to-hire role. Ideal for a detail-oriented administrator with 1–2 years of experience in a fast-paced accounting setting.

Responsibilities include data entry, document processing, scanning, filing, and record maintenance within Accounts Payable and the broader accounting team.

Qualifications

• 1–2 years of admin, clerical, accounting support, or accounts payable experience.
• Strong data entry accuracy.
• Ability to organize, file, scan, and maintain documents.
• Proficiency with spreadsheets, databases, and document management systems.
• Ability to handle confidential financial records professionally.
• Excellent communication and time management skills.

Responsibilities

• Support Accounts Payable with data entry, clerical tasks, invoice documentation, and recordkeeping.
• Enter document information into spreadsheets, databases, and accounting systems accurately.
• Copy, scan, sort, upload, file, and retrieve invoices, checks, reports, and other accounting documents.
• Organize records by vendor, customer, date, invoice number, department, or other categories.
• Assist with audit preparation by pulling and preparing supporting documentation.
• Maintain confidentiality and security of financial records and sensitive company information.

Skills

Data entry

Attention to detail

Organizational skills

Communication skills

Time management

Confidentiality

Tools

Spreadsheets

Databases

Accounting software

Job description

Job Summary

We are seeking an Accounting Admin Assistant / AP Clerk for a temp-to-hire opportunity in Santa Barbara, CA within the food and beverage production industry. This role is ideal for a detail-oriented administrative professional with 1 to 2 years of experience who enjoys organized, accurate clerical work in a fast-paced accounting environment.

The Accounting Admin Assistant will support Accounts Payable and the broader accounting team with data entry, document processing, scanning, filing, and record maintenance. This is a great opportunity to join a stable, team-focused environment where accuracy, confidentiality, and dependable administrative support are valued. Candidates who enjoy structured processes, supportive teamwork, and the opportunity to build a long-term career path in accounting administration are encouraged to apply.

Key Responsibilities

• Support Accounts Payable with basic data entry, clerical tasks, invoice documentation, and recordkeeping.
• Enter document information into spreadsheets, databases, and accounting systems accurately and efficiently.
• Copy, scan, sort, upload, file, and retrieve invoices, checks, reports, correspondence, and other accounting documents.
• Organize records by vendor, customer, date, invoice number, department, or other established categories.
• Assist with audit preparation by pulling, organizing, and preparing supporting documentation.
• Maintain confidentiality and security of financial records and sensitive company information.

Compensation and Benefits

• Pay: $23.00 to $25.00 per hour.
• Job Type: Temp-to-Hire.
• Location: Santa Barbara, CA.

Required Qualifications and Skills

• Provide administrative and clerical support to the Accounts Payable department.
• Process, organize, scan, file, and retrieve financial documents and company records.
• Enter and maintain accurate information in spreadsheets, databases, and accounting systems.
• Assist Accounting, Accounts Payable, and Accounts Receivable with documentation and record organization.
• 1 to 2 years of administrative, clerical, accounting support, or accounts payable support experience.
• Strong data entry accuracy and attention to detail.
• Ability to organize, sort, file, scan, and maintain documents in a timely and accurate manner.
• Basic proficiency with spreadsheets, databases, document management systems, and general office equipment.
• Ability to handle confidential financial records and sensitive company information professionally.
• Strong communication, time management, follow-through, and organizational skills.
• Reliable, team-oriented, and able to support multiple administrative priorities.

Preferred Qualifications

• Previous experience supporting Accounts Payable, Accounts Receivable, or an accounting department.
• Familiarity with invoice processing, audit documentation, and electronic document management systems.
• Experience working in food and beverage production, manufacturing, distribution, or a similar business environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.