Accountant - Leasing & Fixed Assets

Vaco by Highspring; Louisville (KY); On-site; USD 65,000 - 90,000; Full time

Job summary

Highspring LLC (d/b/a Vaco by Highspring) is seeking an experienced Accountant focused on fixed assets and lease accounting in Louisville. You will manage accounting and reporting for the lease portfolio, maintain fixed asset records, and perform monthly depreciation and journal entries.

The role supports month-end, quarter-end, and year-end closes, collaborates with cross-functional teams, and ensures ASC 842 compliance. Strong GAAP knowledge and Excel proficiency are essential.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 3-5 years of accounting experience, preferably with fixed assets, leases, or general ledger accounting.
• Strong GAAP knowledge and month-end close experience.
• Experience with ASC 842 lease accounting preferred.
• Proficient in Excel with PivotTables and VLOOKUP/XLOOKUP; ERP experience.

Responsibilities

• Manage accounting and reporting for the lease portfolio, including operating and finance leases.
• Maintain fixed asset records: additions, disposals, transfers, depreciation, retirements.
• Perform monthly depreciation and amortization; ensure correct GL postings.
• Prepare recurring and adjusting journal entries for leases and fixed assets.
• Conduct monthly reconciliations for fixed assets, depreciation, lease liabilities, and related accounts.
• Support month-end, quarter-end, and year-end close processes.
• Monitor capital expenditures; classify, record, and place assets in service.
• Review lease schedules and reconcile to GL and supporting docs.
• Assist with lease modifications, renewals, terminations, and other changes to lease agreements.
• Support ASC 842 implementation and ongoing accounting treatment.
• Assist with annual fixed asset and lease audits with schedules and reconciliations.
• Collaborate with AP, Procurement, Operations to ensure timely accurate recording.
• Research accounting issues and apply GAAP to fixed asset and lease transactions.
• Identify discrepancies and improve accounting processes and internal controls.
• Maintain organized documentation for internal and external reporting.
• Assist with special projects and process improvement in accounting.

Skills

Attention to detail

Time management

Organizational skills

Multi-priority management

Analytical skills

Education

Bachelor's degree in Accounting or Finance

Tools

Excel (PivotTables, lookup functions)

ERP system

Job description

• Manage the accounting and reporting for the company's lease portfolio, including operating and finance leases.
• Maintain accurate fixed asset records, including additions, disposals, transfers, depreciation, and asset retirements.
• Perform monthly depreciation and amortization calculations and ensure appropriate recording in the general ledger.
• Prepare and post recurring and adjusting journal entries related to leases and fixed assets.
• Perform monthly account reconciliations for fixed assets, accumulated depreciation, lease liabilities, and related accounts.
• Support month-end, quarter-end, and year-end close processes.
• Monitor capital expenditures and ensure assets are appropriately classified, recorded, and placed in service.
• Review and reconcile lease schedules to the general ledger and supporting documentation.
• Assist with lease modifications, renewals, terminations, and other changes to lease agreements.
• Support the implementation and ongoing accounting treatment of leases in accordance with ASC 842.
• Assist with annual fixed asset and lease audits by providing schedules, reconciliations, and supporting documentation.
• Partner with Accounts Payable, Procurement, Operations, and other departments to ensure transactions are recorded accurately and timely.
• Research accounting issues and assist with the application of GAAP to fixed asset and lease transactions.
• Identify discrepancies and make recommendations to improve accounting processes and internal controls.
• Maintain organized documentation and support internal and external reporting requirements.
• Assist with special projects and process improvement initiatives within the accounting function.

Key Responsibilities

• Manage the accounting and reporting for the company's lease portfolio, including operating and finance leases.
• Maintain accurate fixed asset records, including additions, disposals, transfers, depreciation, and asset retirements.
• Perform monthly depreciation and amortization calculations and ensure appropriate recording in the general ledger.
• Prepare and post recurring and adjusting journal entries related to leases and fixed assets.
• Perform monthly account reconciliations for fixed assets, accumulated depreciation, lease liabilities, and related accounts.
• Support month-end, quarter-end, and year-end close processes.
• Monitor capital expenditures and ensure assets are appropriately classified, recorded, and placed in service.
• Review and reconcile lease schedules to the general ledger and supporting documentation.
• Assist with lease modifications, renewals, terminations, and other changes to lease agreements.
• Support the implementation and ongoing accounting treatment of leases in accordance with ASC 842.
• Assist with annual fixed asset and lease audits by providing schedules, reconciliations, and supporting documentation.
• Partner with Accounts Payable, Procurement, Operations, and other departments to ensure transactions are recorded accurately and timely.
• Research accounting issues and assist with the application of GAAP to fixed asset and lease transactions.
• Identify discrepancies and make recommendations to improve accounting processes and internal controls.
• Maintain organized documentation and support internal and external reporting requirements.
• Assist with special projects and process improvement initiatives within the accounting function.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 3-5 years of accounting experience, preferably with fixed assets, leases, or general ledger accounting.
• Strong understanding of GAAP and month-end close processes.
• Experience with fixed asset accounting and depreciation.
• Familiarity with ASC 842 and lease accounting preferred.
• Strong Excel skills, including PivotTables and VLOOKUP/XLOOKUP.
• Experience working with an ERP or accounting system.
• Strong attention to detail and ability to analyze financial data.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).