Accountant III - Payroll - Fiscal Division

Indiana State Police; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Indiana State Police is seeking a civilian payroll & financial analyst to process biweekly payroll, run queries and prepare comprehensive financial reports. You will maintain payroll data and GL journal entries in PS, coordinate with Human Resources on overtime reporting, and ensure compliance with state and federal guidelines.

The role requires a Bachelor’s Degree in Administration or Accounting or 3-5 years in related field, strong numerical skills, and the ability to work independently while

Qualifications

• Bachelor’s Degree or 3-5 years in related field.
• Ability to resolve financial inquiries.
• Working knowledge of state and federal accounting procedures.
• Knowledge of state procurement procedures.
• Proficiency with word processing, spreadsheets and databases.

Responsibilities

• Assist with the preparation, administration and submission of payroll.
• Maintain agency financial and payroll data records.
• Process GL journals in PS and corrections as needed.
• Prepare monthly, quarterly and yearly financial reports.
• Process and enter GL journals in PS for corrections as needed.
• Provide projections as requested by the Director of the Fiscal Section.

Skills

Financial inquiries

State procurement procedures

Communication (verbal & written)

Independent working

Education

Bachelor’s Degree in Administration or Accounting

3-5 years in related field

Tools

PS (PeopleSoft)

Microsoft Excel

Job description

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to process biweekly payroll, run and interpret queries, process GL journal entries and prepare the reports of collections, and maintain agency financial and payroll data records.

• Assist with the preparation, administration and submission of payroll
• Add/remove members to projects for OT
• Maintain agency financial and payroll data records
• Process miscellaneous billings and all interdepartmental billings
• Process and enter GL journals in PS
• Provide projections as requested by the Director of the Fiscal Section
• Prepare daily report of collections
• Processing of unmatched wires list
• Enter all overtime reports into the department computer for computerized reports and the Comptroller’s system for payroll purposes
• Work with Human Resources to maintain accuracy on all district and division overtime reports
• Maintain accurate and complete financial records
• Audit expenditures posted to grants to ensure accuracy and consistency with state and federal guidelines
• Prepare and submit federal drawdown requests for reimbursement of expenditures
• Process and enter GL journals in PS for corrections as needed
• Prepare monthly, quarterly and yearly financial reports
• Communication with department and non-department personnel on payroll-related issues
• Perform other duties as required.

• Bachelor’s Degree in Administration or Accounting or 3-5 years in related field.
• Ability to resolve financial inquiries.
• Working knowledge of state and federal accounting procedures.
• Knowledge of state procurement procedures.
• Ability to work with computerized word processing, spreadsheets, databases and software.
• Ability to operate and maintain office equipment to include computer and copy machine.
• Ability to function independently
• Ability to maintain confidentiality.
• Ability to interpret and apply rules, regulations and guidelines (Federal and State).
• Must be able to access, input, retrieve and analyze information using a computer.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to organize, file and retrieve information.
• Must be able to proofread documents for accuracy.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.
• Must be able to apply basic accounting and math skills.

Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of their high school transcript or GED certificate, any college transcripts, technical certificates, and a military DD214 (if applicable).