Accountant I - Enterprise Physical Operations

Washington University in St. Louis; St. Louis (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Washington University in St. Louis seeks a detail-oriented accounting professional to manage GL integrity and support monthly, quarterly, and annual closings. You will handle journals, POs, travel documents, and invoices, while maintaining accurate account profiles and responding to inquiries.

The role involves processing Workday transactions, reconciling accounts, and contributing to the division’s financial plan and budget with collaboration across teams.

Qualifications

• Bachelor's degree in accounting or related field preferred.
• 1 year of relevant accounting experience.

Responsibilities

• Ensure data integrity and department approval of journals, budget adjustments, POs, travel documents, changes, and invoices including departmental billing transactions.
• Create and maintain GL account profiles; ensure GL integrity and respond to inquiries.
• Process Workday documents per closing schedules and correct module rejects promptly.
• Prepare GL entries for monthly, quarterly, and yearly closes; reconcile and analyze GL accounts including AR balances.
• Assist with administrative accounting projects as directed by supervisor.
• Process and reconcile departmental cash deposits with proper supporting documentation.
• Assist with division financial plan and budget.
• Establish and maintain systems to monitor department income and expenses.

Skills

Accounting

Accounting Information Systems

Communication

Detail-Oriented

Multitasking

Deadline Management

Interpersonal Interactions

Confidentiality

Expense Monitoring

General Ledger (GL)

Income Analysis

Microsoft Excel

Microsoft Word

10-Key Calculator

Office

Education

Bachelor's degree - Accounting

Bachelor's degree - Business

Tools

Microsoft Excel

Microsoft Word

10-Key Calculator

Financial Systems

Job description

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university's mission of excellence in education, research, patient care, and community engagement.

Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise.

EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university's campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services.

EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners.

For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers.

Job Description

Responsible for various general accounting functions related to general ledger data integrity and monthly, quarterly, and annual close processes.

Primary Duties & Responsibilities

• Responsible for data integrity and department approval of various online documents (journals and budget adjustments, purchase orders, travel documents, change orders, and invoices, including departmental billing transactions).
• Creates and maintains various general ledger account profiles, including creating new departments and funds. Ensures the integrity of general ledger accounts, analyzes and resolves system issues related to these accounts, and responds to inquiries on general accounting and departmental matters.
• Responsible for timely processing of all Workday documents according to closing schedules, investigates and corrects module rejects in a timely manner.
• Responsible for preparing various general ledger entries to facilitate monthly, quarterly, and yearly closing and for reconciling, reporting, and analyzing various general ledger accounts, including accounts receivable activity and outstanding balances.
• Assists with administrative general accounting and system-related projects on an as‑needed basis with direction from supervisor.
• Responsible for processing and reconciling departmental cash deposits, ensuring accurate recording of transactions, proper supporting documentation, and compliance with university financial policies and procedures.
• Assists with special projects such as the division financial plan and budget.
• Establishes and maintains systems to monitor department income and expenses.

Working Conditions

Job Location/Working Conditions: Normal office environment.

Physical Effort

Typically sitting at desk or table. Repetitive wrist, hand or finger movement (PC Typing).

Equipment

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education

• Bachelor's degree or combination of education and/or experience may substitute for minimum education.

Certifications /Professional Licenses

• No specific certification/professional license is required for this position.

Work Experience

• Relevant Experience (1 Year)

Skills

• Not Applicable

Driver's License

• A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education

• Bachelor's degree - Accounting
• Bachelor's degree - Business

Certifications /Professional Licenses

• No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

• No additional work experience unless stated elsewhere in the job posting.

Skills

• 10-Key Calculator, Accounting, Accounting Information Systems, Communication, Computer Literacy, Confidentiality, Deadline Management, Detail-Oriented, Expense Monitoring, Financial Systems, General Ledger (GL), High Reliability, Income Analysis, Interpersonal Interactions, Microsoft Excel, Microsoft Word, Multitasking, Offi