Accountant I - Enterprise Physical Operations

Washington University in St. Louis; Los Angeles (CA); On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Vacation & Sick Time

Health Insurance

Metro U-Pass

Retirement Plan (403b)

Tuition for you and family

Job summary

Washington University in St. Louis is seeking an Accounting Professional to support general ledger close processes within the Enterprise Physical Operations department.

The role emphasizes data integrity, journal reviews, and timely month-end activities in a large university environment. Located in Saint Louis, MO, this full-time, hourly position offers comprehensive benefits including health insurance, paid leave, and a 403(b) retirement plan.

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (1 Year)
• No specific certification/professional license is required for this position.

Responsibilities

• Responsible for data integrity and department approval of various online documents (journals and budget adjustments, purchase orders, travel documents, change orders, and invoices, including departmental billing transactions).
• Creates and maintains various general ledger account profiles, including creating new departments and funds. Ensures the integrity of general ledger accounts, analyzes and resolves system issues related to these accounts, and responds to inquiries on general accounting and departmental matters.
• Responsible for timely processing of all Workday documents according to closing schedules, investigates and corrects module rejects in a timely manner.
• Responsible for preparing various general ledger entries to facilitate monthly, quarterly, and yearly closing and for reconciling, reporting, and analyzing various general ledger accounts, including accounts receivable activity and outstanding balances.
• Assists with administrative general accounting and system-related projects on an as‑needed basis with direction from supervisor.
• Responsible for processing and reconciling departmental cash deposits, ensuring accurate recording of transactions, proper supporting documentation, and compliance with university financial policies and procedures.

Skills

10-Key Calculator

Accounting

Accounting Information Systems

Communication

Computer Literacy

Detail-Oriented

Microsoft Excel

Microsoft Word

Workday Software

General Ledger (GL)

Financial Systems

Interpersonal Interactions

Organizing

Root Cause Corrective Action

Deadline Management

Expense Monitoring

Professional Integrity

Sound Judgment

Multitasking

Office Equipment

Confidentiality

High Reliability

Income Analysis

Relationship Building

Data Integrity

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Business

Tools

Workday Software

Microsoft Excel

Accounting Information Systems

Job description

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement.

Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise.

EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services.

EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners.

For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers.

Responsible for various general accounting functions related to general ledger data integrity and monthly, quarterly, and annual close processes.

Job Description

Primary Duties & Responsibilities:

• Responsible for data integrity and department approval of various online documents (journals and budget adjustments, purchase orders, travel documents, change orders, and invoices, including departmental billing transactions).
• Creates and maintains various general ledger account profiles, including creating new departments and funds. Ensures the integrity of general ledger accounts, analyzes and resolves system issues related to these accounts, and responds to inquiries on general accounting and departmental matters.
• Responsible for timely processing of all Workday documents according to closing schedules, investigates and corrects module rejects in a timely manner.
• Responsible for preparing various general ledger entries to facilitate monthly, quarterly, and yearly closing and for reconciling, reporting, and analyzing various general ledger accounts, including accounts receivable activity and outstanding balances.
• Assists with administrative general accounting and system-related projects on an as‑needed basis with direction from supervisor.
• Responsible for processing and reconciling departmental cash deposits, ensuring accurate recording of transactions, proper supporting documentation, and compliance with university financial policies and procedures.
• Assists with special projects such as the division financial plan and budget.
• Establishes and maintains systems to monitor department income and expenses.

Working Conditions: Job Location/Working Conditions:

• Normal office environment.

Physical Effort:

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement (PC Typing).

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications** /Professional Licenses **:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (1 Year)

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor’s degree - Accounting, Bachelor’s degree - Business

Certifications** /Professional Licenses **:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

10-Key Calculator, Accounting, Accounting Information Systems, Communication, Computer Literacy, Confidentiality, Deadline Management, Detail-Oriented, Expense Monitoring, Financial Systems, General Ledger (GL), High Reliability, Income Analysis, Interpersonal Interactions, Microsoft Excel, Microsoft Word, Multitasking, Office Equipment, Organizational Commitment, Organizing, Professional Integrity, Root Cause Corrective Action, Sound Judgment, Strive for Excellence, Workday Software

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.