Customer Service Representative I - Business Operations

UNKNOWN; United States; On-site; USD 23,000 - 33,000; Full time

Job summary

Washington University in St. Louis seeks a Facilities Operations support role within the EPO department in St. Louis, MO. The position handles work orders, outages, and customer service across university facilities and services.

Ideal candidates have a high school diploma and at least 1 year of relevant experience; no specific certification is required. The role offers competitive hourly pay and standard benefits with a 40-hour work week.

Qualifications

• High school diploma or equivalent is required.
• At least 1 year of relevant work experience.
• No specific certification or professional license is required.
• Customer service orientation and ability to handle walk-up and phone inquiries.

Responsibilities

• Receives, records, and distributes work orders for Facilities Engineering, Custodial, and parking issues based on urgency.
• Coordinates with other facilities units to ensure work orders are followed up and completed.
• Distributes planned, limited, and emergency outages.
• Provides customer service to walk-up customers, by phone, and via online submittal.
• Maintains call quality by providing accurate information in a timely and professional manner.
• Issues University parking permits and U-Passes.
• Distributes university-issued badges for Access Control.
• Responsible for cash handling, including receipt preparation, daily balancing, and reconciliation.
• Performs data entry in multiple databases supporting Facilities Management.

Skills

Customer Service

Organizational Commitment

Professional Integrity

Teamwork

Strive for Excellence

Education

High School Diploma

Job description

Location

St. Louis, MO 63110

Scheduled Hours

40

Position Summary

The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement. Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise. EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services. EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners.

Primary Duties & Responsibilities

• Receives, records, and distributes verbal and written work orders from departments to service crews for Facilities Engineering, Custodial, and parking issues, prioritized based on urgency.
• Coordinates with other facilities units to ensure assigned work orders are followed up and completed.
• Distributes planned, limited, and emergency outages.
• Provides customer service to walk-up customers as well as by phone and online work order submittal.
• Maintains call quality by providing customers with accurate information in a timely and professional manner.
• Provides tier-one customer service follow-up and ensures completion and closeout of escalated service issues.
• Issues University parking permits and U-Passes.
• Distributes university-issued badges for Access Control.
• Responsible for cash handling, including payment intake, providing change, preparation of receipt vouchers, daily balancing, and cash reconciliation.
• Provides data entry within multiple databases and systems supporting the Facilities Management department. This may include work order supplies, updating equipment/inventory, and customer and account charges.
• Maintains a strong working knowledge of software, computer, and telephone systems as well as facilities terminology in assigning and/or dispatching work.
• Performs other duties as assigned and in support of the Operations & Facilities Management Department.

Working Conditions

• Job Location/Working Conditions: Normal office environment
• Ability to work flexible shifts
• Ability to sit or stand for extended periods of time
• Physical Effort: Typically sitting at a desk or table
• Equipment: Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant Experience (1 Year)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Preferred Qualifications

• Education: No additional education unless stated elsewhere in the job posting.
• Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience: No additional work experience unless stated elsewhere in the job posting.
• Skills: Customer Service, Organizational Commitment, Professional Integrity, Strive for Excellence, Teamwork

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Grade G05-H Salary Range $17.03 - $24.61 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.