Accountant I

Commonwealth of Massachusetts; McKnight and Bay (MA); On-site; USD 58,000 - 82,000; Full time

Benefits offered by this job

Hybrid schedule

Public sector benefits

Job summary

The Commonwealth of Massachusetts is seeking an Accountant I in Springfield, MA to manage employee and travel reimbursements, monitor travel budgets, and maintain accounting records. The position emphasizes accuracy, timeliness, and collaboration with Human Resources and Operations.

Primary duties include data entry of vouchers, interfacing with staff to resolve discrepancies, and generating routine reports for payroll and travel.

Qualifications

• 1 year of professional accounting or auditing experience or 2 years of paraprofessional accounting experience.

Responsibilities

• Process employee and travel reimbursements.
• Monitor travel budgets for the Central-West Region.
• Prepare financial reports and maintain accounting records.
• Enter payment vouchers into HR/CMS and Access Database.
• Resolve accounting discrepancies with agency personnel.
• Provide training on travel and reimbursement submissions.

Skills

Accounting

Auditing

Data entry

Financial reporting

Education

Associate degree in accounting

Bachelor’s degree in accounting

Tools

Access Database

MOSAIC

HR/CMS system

Excel

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Accountant I (260006VO)

Job Description

Description

The Department of Developmental Services (DDS) Central-West Region is looking to fill the position of an Accountant I with an individual who is energetic, has meticulous attention to detail, is highly accurate in their reporting and has great organizational skills. The successful candidate will be responsible for processing employee and travel reimbursements and monitoring the travel budgets for the Central-West Region.

The Accountant I will work with financial information and statistical reporting; prepare financial reports, process payments; maintain accounting records and perform financial duties requiring varying degrees of decision making.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

Receives, reviews calculations, checks for proper receipts and proper authorization on all payment vouchers submitted for reimbursement under the BB account (travel and employee related reimbursement) for all of the Central/West Region to ensure conformance with established standards and reporting requirements.

Data enters reviewed payment vouchers into HR/CMS system for employee reimbursement in a timely manner on bi-weekly specified dates.

Electronically tracks and verifies all reimbursements entered and paid for staff.

Payment information entered in customized Access Database to run reports, including Expense Reports and/or Late Travel Reports, and send to Operations Manager and Regional Director.

Confers with agency personnel and outside agencies by telephone, in writing or in person to resolve accounting discrepancies and/or obtain statistical data and documentation for various reports and/or projects.

Provides training on travel and reimbursement submissions.

Corresponds with Human Resources staff regarding additional reimbursements for staff who have resigned or have been terminated.

Notifies Human Resources of names that will need to have profiles set up before reimbursements can be issued.

Responds in a timely manner to calls and emails from staff and/or vendors requesting status of payments.

Electronically files all processed Payment Vouchers along with receipts in an organized manner.

Responsible for running bi-weekly and monthly reports in regards to travel/employee reimbursements, including late submission reporting.

Responsible for notifying staff in writing of late submissions. Sends late submission notices to staff with copy to supervisor.

Assists with the coordination of the annual Out of Sate Travel Voucher as required.

Acts as back-up for issuing Dynacash checks and entering Payroll Receipt Vouchers for HR in MOSAIC.

Assists with completing Section 8 and Food Stamp applications.

Works on special projects including reporting, auditing, typing, scanning, and assisting department or other departments as specified by supervisor.

Attends all staff meetings and required training sessions and assists with training other staff as needed.

Performs related work as required. May require some traveling.

Please Note:

This position is located in Springfield, MA

Schedule: 8:00am – 4:00pm

Days Off: Sunday/Saturday

About the Department of Developmental Services:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

Commission for the Protection of Persons with Disabilities (CPPD) Abuse Registry Search. https:cppdmass.gov

Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori

For technical help with MassCareers, including logging into your profile and/or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance.

Forquestionsregarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below.

Substitutions:

I. An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience.*

II. Successfully completed education in accounting or business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above the high school level for six months of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitution will be permitted for the required (B) experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

If you have Diversity, questions, or concerns, please contact Diversity Officer / ADA Coordinator : Kendy Derival, [e-mail] - 8572835867

Official Title : Accountant I

Primary Location

United States-Massachusetts-Springfield- 1 Federal Street

Job

Accounting and Finance

Agency

Department of Developmental Services

Schedule

Full-time

Shift

Day

Salary

57,865.34 - 81,582.28 Yearly

Potentially Eligible for a Hybrid Work Schedule : Yes

Confidential : No

Bargaining Unit : 06-NAGE - Professional Admin.