Accountant II

Massachusetts Department of Public Health; Waltham (MA); Hybrid; USD 61,000 - 87,000; Full time

Job summary

The Commonwealth of Massachusetts–Department of Developmental Services in Waltham is seeking an Accountant II to manage client funds (SSI, SSDI, SSP, VA) and SNAP accounts, reconcile cash advances, and maintain financial records. This role supports compliance and audit processes in the Metro Region’s Business Office.

Responsibilities include liaising with the Social Security Administration, processing monthly transactions, and preparing expenses in Mosaic, MMARS, and related systems, with a day

Qualifications

• Two years of full-time accounting or budgeting experience or equivalent.
• Substitutions: Associate or Bachelor degree in accounting/finance.
• Experience with MMARS/MOSAIC is preferred.
• Proficient in Excel, Access, Word, and Outlook.
• Ability to read financial reports and ledgers.

Responsibilities

• Monitor and reconcile client funds and SNAP accounts monthly.
• Serve as liaison with Social Security Administration for the Metro Region.
• Maintain client funds spreadsheets and Access database records.
• Prepare and submit monthly expense authorizations and transactions in Mosaic.
• Respond to inquiries, review benefit changes, and ensure compliance with procedures.
• Coordinate with vendors and program staff on payments and reimbursements.

Skills

Accounting principles

Data analysis

Financial reporting

Attention to detail

Microsoft Excel

Communication skills

Independent work

Education

Associate degree in accounting/finance

Bachelor's degree in accounting/finance

Tools

MMARS/MOSAIC

Excel

Access

Word

Outlook

FMIS Snap Database

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Accountant II (260006T7)

Job Description

Description

The Department of Developmental Services (DDS) is seeking qualified applicants for the Accountant II Client funds position. The Client Funds Accountant is responsible for managing, tracking, and reconciling client benefit funds, cash advances, and Managing the Snap benefit accounts. This role ensures timely and accurate processing of client funds (SSI, SSDI, SSP, VA), maintains financial records, coordinates with multiple departments, and supports compliance and audit processes. This position will perform a full array of financial and administrative/support functions in the Metro Region’s Business Office. Primary responsibilities include but are not limited to:

DUTIES AND RESPONSIBILITIES

• Monitor MRS Client accounts (100 +/- residents) where DDS is the Rep-payee.
• Serve as the main contact person for the Metro Region with the Social Security Administration
• Maintain 100+/- MRS SNAP accounts by processing monthly transactions, reviewing expected benefit amounts, analyzing, inquiring and updating client benefit changes monthly.
• Monitor, record, and reconcile monthly client benefit funds received via ACH and other deposits.
• Maintain and update client funds spreadsheets and Access database.
• Archive digital records of bank statements, issued checks, and benefit reports.
• Communicate with the Social Security Administration regarding client status changes, including deceased clients.
• Initiate and coordinate desk reviews and account closures for deceased clients.
• Issue and track monthly Charges for Care checks in collaboration with UMass PPR Specialist.
• Submit ACH/PNA transfer entries for approval.
• Process and track cash advance requests for staff expenses, issue checks, and coordinate pickups.
• Review, reconcile, and maintain financial tracking records and receipts from program houses.
• Prepare and submit monthly expense authorizations and related transactions in Mosaic.
• Manage opening and closing cash advance accounts and maintain communication with staff.
• Reconcile monthly SNAP swipe amounts and deposits; follow up on missing or incorrect documentation.
• Enter and process SNAP-related transactions and payments in FMIS Snap Database and Mosaic.
• Maintain tracking for SNAP benefits and food receipts; follow up on missing or incorrect documentation.
• Coordinate with vendor (Shaw’s) to ensure accurate payment, application and reporting.
• Resolve discrepancies with staff (MRS).
• Prepare, maintain and reconcile financial documents, transactions, statements to ensure conformance with established procedures.
• Confer with vendors, Metro Residential Services (MRS), the Comptroller’s Office, state agencies, and regional/area staff concerning accounting-related matters such as correct payment application, collecting receipts, questions regarding shopping receipts, client SNAP eligibility, and client status to calculate Charges for Care correctly.
• Other duties as assigned.

PREFERRED QUALIFICATIONS:

• Ability to give written and oral instructions in a precise, understandable manner.
• Knowledge of accounting principles and practices including terminology.
• Ability to analyze data, draw conclusions and make appropriate recommendations.
• Ability to read and interpret documents such as financial reports, accounts and ledgers.
• Ability to use mathematical formulas to solve financial problems.
• Ability to interpret, follow and apply oral and written instructions.
• Ability to prepare general reports and spreadsheets.
• Ability to maintain accurate records.
• Ability to exercise sound judgement.
• Ability to exercise discretion in handling confidential information.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to deal tactfully with others.
• Ability to work independently as well as in a team setting.
• Ability to multi-task, prioritize and meet deadlines in a timely manner.
• Strong analytical, organizational and interpersonal skills are essential as well as written and communication skills.
• Strong working knowledge of MMARS/MOSAIC.
• Knowledge of the Commonwealths procurement policies and procedures.
• Overall knowledge of the State’s laws, rules and procedures in the areas of budgetary, financial and internal controls.
• Experience with Microsoft Office Suite, specifically proficient in Excel, Access, Word and Outlook.

Please Note:

This position is located in Waltham

Schedule: Full Time - Monday - Friday, day shift

Days Off: Saturday and Sunday

Flexibility required to meet the needs of the program/area office.

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

• Commission for the Protection of Persons with Disabilities (CPPD) Abuse Registry Search: https://cppdmass.gov
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori

For technical help with MassCareers, including logging into your profile and/or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have (A) two years of full-time or equivalent part-time, general accounting or budgeting experience, or (B) any equivalent combination of the required experience and the substitutions below.

Incumbents may be required to have a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment.

Substitutions:

I. An Associate's degree with a major in accounting, finance or business may be substituted for one year of the required experience.

II. A Bachelor's degree with a major in accounting, finance or business may be substituted for the required experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Aff…?

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title : Accountant II

Primary Location

United States-Massachusetts-Waltham - 465 Waverly Oaks Rd

Job

Accounting and Finance

Agency

Department of Developmental Services

Schedule

Full-time

Shift

Day

Job Posting

Oct 8, 2026, 2:06:29 PM

Number of Openings

1

Salary

60,662.16 - 86,657.74 Yearly

If you have Diversity, Affinity, or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Kendy Derival, [e-mail] - 8572835867

Bargaining Unit : 06-NAGE - Professional Admin.

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes