Accountant

Poplarville School District; Poplarville (MS); On-site; USD 40,000 - 55,000; Full time

Job summary

Poplarville School District seeks an Accounts Receivable and Activity Fund Clerk to assist in maintaining all financial aspects of the district under the supervision of the Chief Financial Officer.

The role requires a bachelor's degree in accounting, business, or finance and at least five years of bookkeeping or related experience. The position covers accounts payable/receivable, activity funds, budgeting and reporting, with emphasis on accuracy and compliance.

Qualifications

• Bachelor's degree in accounting, business or finance.
• Minimum five years experience in bookkeeping/accounting or other finance areas.
• Aptitude or competence for assigned responsibilities as determined by the Board.

Responsibilities

• Provides financial data and budgetary information to principals and department directors in a timely and accurate manner.
• Monitors and amends budget throughout the fiscal year.
• Manage Property, Casualty and Workers Compensation insurance including reporting and tracking claims.
• Manages surety, fidelity, performance and payment bonds.
• Assists the CFO in developing the annual operating budget.
• Ensures compliance with local, state and federal finance requirements.
• Transfer funds for accounts payable and payroll to their clearing accounts.
• Codes central office receipts daily and enters them into the financial software.
• Ensures funds are deposited in the correct depository.
• Prints and codes electronic receipts through Paymode and other revenue reports.
• Posts central office receipts into the accounting software.
• Prepares monthly interest allocation spreadsheet and posts interest.
• Reconciles monthly bank statements to the general ledger and verifies balances.
• Receives and verifies activity and fund reports, ensuring accuracy and timeliness.
• Compiles and submits Public Depositor Annual Report to State Treasurer.
• Verifies MSIS edits with SPED, CTE and IT department for personnel submission.
• Submits master teacher certification documents for reimbursements.
• Uploads ACH files to the bank.
• Informs schools of policies regarding activity funds and donations.
• Supports AP Clerk District EEF, Procurement and Travel Credit Card Program.
• Verifies and inputs all vendor W-9 information.
• Implements and monitors strong internal controls.
• Assists and supports school and department bookkeepers.
• Monitors fundraiser documentation and accountability.
• Maintains donations records.
• Attends MASBO, MAGPPA, MASS, METIS conferences and accounting software training.

Skills

Bachelor's degree

Five years exp

Aptitude

Education

Bachelor's degree in accounting, business or finance

Job description

Minimum Qualifications

• Bachelors degree in accounting, business or finance
• Minimum five years experience in bookkeeping/accounting or other finance areas
• The accountant shall possess a demonstrated aptitude or competence for assigned responsibilities and other such alternatives as the Board may find appropriate and acceptable.

Reports to: Chief Financial Officer

Job Goal: To assist in the administration of the district's business affairs so as to provide the maximum services for the financial resources available.

Essential Functions

• Provides financial and budgetary data to principals and department directors in a timely and accurate manner
• Monitors and amends budget throughout the fiscal year
• Manage Property, Casualty and Workers Compensation insurance including reporting and tracking claims
• Manages surety, fidelity, performance and payment bonds
• Assists the CFO in developing the annual operating budget
• Ensures compliance with various local, state and federal requirements regarding finance
• Transfer funds for accounts payable and payroll to their respective clearing accounts
• Codes all central office receipts daily and enters them into the financial software.
• Ensures that all funds are received and deposited in the correct approved depository
• Prints and codes all electronic receipts through Paymode and other revenue reports and enters them into the accounting software.
• Posts all central office receipts into the accounting software.
• Prepares monthly interest allocation spreadsheet and posts interest into the accounting software
• Reconciles monthly all bank statements to the general ledger, including but not limited to clearing all payroll and accounts payable checks on the bank statements and verifies ending bank statement balance with ending general ledger cash balances.
• Receives and verifies all activity, athletic and club fund reports including but not limited to Transmittal Report/Bank Reconciliation, Receipt Summary, Disbursement Summary, Trial Balance and Balance Sheet. Ensures all receipts and disbursements are accurate, deposited timely, and posted correctly. Ensures all bank reconciliations are accurate and timely. Verifies all accounts have positive cash balances. Verifies all activity, athletic and club fund subsidiary ledgers agree to the general ledger. Verifies all program codes are in balance.
• Compiles and submits Public Depositor Annual Report to State Treasurer
• Verifies MSIS edits with SPED, CTE and IT department until final personnel submission
• Submits master teacher certification documents for personnel reimbursements
• Uploads all ACH files to the bank.
• Ensures all schools and their applicable personnel are aware of the school districts' current policies and procedures regarding activity funds, donations, fundraisers, etc.
• Supports AP Clerk District EEF, Procurement and Travel Credit Card Program
• Verifies and inputs all vendor W-9 information
• Implement and monitor a strong internal control system
• Assists and supports school and department bookkeepers
• Monitors documentation and accountability of fundraiser
• Maintains documentation of all donations
• Attends applicable conferences and meetings such as MASBO, MAGPPA, MASS, METIS, etc. and accounting software for continuing education in accounting and bookkeeping

Additional Responsibilities

• Participates in and completes the approved district Staff Development Program
• Performs such other tasks and assumes such other responsibilities as the immediate supervisors may from time to time assign
• Demonstrates a commitment to professional growth
• Demonstrates effective interpersonal and communication skills
• Maintains appropriate professional appearance
• Demonstrates regular attendance and punctuality

Evaluation: Performance of the individual holding this job will be evaluated by this position's immediate supervisor.

Evaluations will be performed annually for means of determining the re-hiring/termination of this position.

Evaluations may be done several times throughout the year at the discretion of this position's immediate supervisor.

Job Specifics for Accounts Receivable and Activity Fund Clerk

Office/Room Location: Poplarville School District / Central Office Finance Department

Scope of Work: Assists CFO in maintaining all financial aspects of the district.

Smartphone: Required for communication with Chief Financial Officer.

Payscale: This position is based on a twelve month agreement (actual total days worked will be reported on yearly worker agreement).

Compensation and work year to be established by the Superintendent and approved by the Board of Trustees on an annual basis. This position is "At Will."