Accountant

CORE Occupational Medicine; Baton Rouge (LA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

401(k) plan

Paid holidays

Vacation & sick leave

Disability insurance

Job summary

CORE Occupational Medicine, headquartered in Baton Rouge, is seeking a full-time Accountant to manage accounts payable/receivable and payroll for multiple entities. The role emphasizes accuracy, compliance with GAAP, and effective collaboration with clients and internal teams.

Responsibilities include invoicing, adjustments, collections, vendor setup, 1099s, and bi-weekly payroll processing. A Bachelors in Accounting and 3+ years of accounting experience are required.

Qualifications

• High school diploma required; bachelors in accounting required.
• 3+ years progressive accounting experience including payroll, AP/AR, GL, month-end close.
• Working knowledge of GAAP and internal controls; ERP/GL system experience preferred.

Responsibilities

• Process billing invoices for assigned locations and multiple cycles.
• Issue client invoices by mail or email within specified timeframes.
• Prepare and process billing adjustments; maintain accurate records.
• Handle AR activities including collections and posting payments.
• Manage accounts payable tasks: vendor setup, payables, checks, 1099s.
• Process bi-weekly payroll, upload ACH, and coordinate with workforce to resolve issues.
• Maintain payroll records and employee data in systems.
• Investigate payroll and billing discrepancies and report to management.
• Track missing timecards and apply billing rules to ensure timely payments.
• Ensure contract terms align with billing and client agreements.

Skills

GAAP knowledge

Excel proficiency

Power BI

ERP/GL systems

Payroll processing

Analytical skills

Education

High School Diploma or equivalent

Bachelors in Accounting

Tools

Power BI

ERP/GL systems

Microsoft Excel

Job description

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Come join CORE, the recognized leader in Occupational Medicine. Our nationwide occupational medicine platform provides the full spectrum of occupational medicine services to numerous Fortune 500 companies, NASA, and other industry leaders. Since our founding, CORE has focused on providing high-quality occupational healthcare services that meet the mission, goals, and values of our clients. This partnership has allowed us to expand into a nationally recognized occupational healthcare provider.

We are currently seeking a full-time Accountant located in our Baton Rouge, Louisiana headquarters.

We offer a highly competitive total compensation package which includes Health, Dental, Vision, Life, 401(k), Six Paid Holidays, Vacation and Sick Leave, Long-term disability and short-term disability benefits, and much more.

To learn more about this exciting opportunity, review the job specifications below:

Position Overview

The Accountant processes account payables/ receivables and payroll utilizing standard and established processes and guidelines.

Responsibilities

• Process billing invoices for assigned locations for multiple billing cycles.
• Issue invoices to the client via mail, email, within specified timeframes in order to document agreed upon payments expected for services rendered.
• Prepare and process billing adjustments into the invoice system in an accurate, efficient manner to maintain accurate records.
• AR functions such as collections and/or receiving, reviewing and posting payments from clients while maintaining necessary records and files.
• Accounts payable functions such as setting up new vendors, processing payables, generating checks, researching inconsistencies, issuing 1099s.
• Process bi-weekly payroll for assigned locations and companies, uploading ACH files, completing direct deposits, and communicating with workforce and management to resolve issues in a timely manner
• Maintain payroll records and employee data in relevant computer systems.
• Research payroll and billing discrepancies, communicate with staff, and notify management of any discrepancies and/or issues.
• Track missing timecards and manually apply billing rules (e.g., shift differential, overtime, etc.) to ensure accuracy and timely payments for multiple companies.
• Interpret contract terms as they relate to billing exceptions in order to accurately document expected payments in alignment with client agreement and ensure client satisfaction.
• Pay employment related taxes for multiple states and locations, reconcile payments, and update reports.
• Coordinate pay cycle changes based on client needs by coordinating with client contacts and management.
• Respond to inquiries and questions from internal and external customers via email and by phone in order to prevent escalated billing issues.
• Adheres to all CORE, LLC policies and procedures, and departmental Quality Assurance procedures.
• Attend in-services and meetings as required.
• Perform all other duties as assigned.

Education

• High School Diploma or equivalent required
• Bachelors in Accounting required

Experience

• 3+ years of progressive accounting experience preferred, including general ledger accounting, account reconciliations, journal entries, month-end close, and recurring compliance reporting. Experience supporting multiple legal entities and performing payroll tax filings, intercompany reconciliations, annual entity reporting, and other recurring regulatory requirements is strongly preferred.
• Working knowledge of GAAP and internal accounting controls required. Intermediate to advanced Microsoft Excel proficiency, including pivot tables, lookups, data reconciliation and analysis of larger transaction level data sets, and experience using an ERP or general ledger system are required. Experience with PowerQuery, Power BI, accounting-system implementation, data conversion, system integrations, job costing, or management reporting is preferred.

CORE And Its Affiliates Are Equal Opportunity Employers, EOE/ADAAA/AA. Applicants Have Rights Under Federal Employment Laws. Please Review The Linked Posters For More Information

http://www.dol.gov/whd/regs/compliance/posters/fmla.htm

https://www.eeoc.gov/employers/eeo-law-poster

http://www.dol.gov/whd/regs/compliance/posters/eppa.htm

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: [phone]

Email: [e-mail]

Equal Opportunity Employer, including individuals with disabilities and veterans.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish

English – Spanish

If you want to view the Pay Transparency Policy Statement, please click the link: English