Administrative Assistant Full Time

CORE Occupational Medicine; Baton Rouge (LA); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life

401(k)

Paid Vacation and Sick Leave

Long-term and short-term disability benefits

Job summary

A nationwide healthcare provider in Baton Rouge is seeking a Full Time Administrative Assistant. This role involves providing support across various operational functions, requiring strong time management and exceptional customer service skills. Candidates must have a high school diploma and experience with Microsoft Office and Adobe. Benefits include health, dental, vision, and paid time off. Join a team where you can help others while contributing to occupational healthcare excellence.

Qualifications

• Time management skills are important for this role.
• Exceptional customer service experience required.
• Strong attention to detail is essential.
• Must have HIPAA Awareness.

Responsibilities

• Answer and route incoming phone calls.
• Monitor shared email inboxes.
• Sort and distribute incoming mail.
• Provide general administrative support to the operations team.

Skills

Time management

Exceptional customer service

Attention to detail

Interpersonal skills

Verbal communication

Written communication

Education

High school diploma or GED

Some college classes

Tools

Microsoft Office (Excel, Outlook, Word)

Adobe

Job description

Come join CORE, the recognized leader in Occupational Medicine. Our nationwide occupational medicine platform provides the full spectrum of occupational medicine services to numerous Fortune 500 companies, such as NASA, and other industry leaders. Since our founding, CORE has focused on providing high‑quality occupational healthcare services that meet the mission, goals, and values of our clients. This partnership has allowed us to expand into a nationally recognized occupational healthcare provider.

We are looking for a Full Time Administrative Assistant to join our team in Baton Rouge, LA. In addition to a rewarding work environment, we offer professionals the opportunity to establish close relationships with the people they treat, in the place where they spend significant time: at work.

Benefits

• Health
• Dental
• Vision
• Life
• 401(k)
• Six Paid Holidays
• Paid Vacation and Sick Leave
• Long‑term disability and short‑term disability benefits

Position Overview

The Administrative Assistant provides daily support to CORE Health Network's office and operational functions. This role will carry out duties with varying degrees of independence as directed. Job performance requires time management, exceptional customer service, and attention to detail. This position is ideal for someone who takes initiative, follows through, and enjoys helping others in an office setting.

Principal Duties And Responsibilities (Essential Functions)

• Answer and route incoming phone calls
• Monitor shared email inboxes
• Sort and distribute incoming mail and prepare outgoing packages for mail
• Scan and upload documents
• Upload X‑ray discs to vendor systems and assign appropriately
• Run scheduled and ad‑hoc reporting for leadership team
• Track project statuses (new client implementation, Mobile and Work Ready jobs)
• Track drug testing supply orders specific to Mobile events
• Assist in locating network clinics
• Support contract updates and track renewal timelines
• Provide general administrative support to the operations and leadership team

Physical Demands

• Strength and Endurance
  • Ability to lift 10 pounds.
  • Ability to push and pull 10 pounds.
  • Ability to carry 10 pounds.
  • Ability to type and look at a computer screen for extended periods of time.
• Balance and Coordination
  • Ability to balance, crouch, crawl, bend, and squat as needed.
  • Ability to stoop, kneel, reach, and feel as needed.
  • Ability to sit in an office chair for extended periods of time.
• Mental Competencies
  • Excellent interpersonal skills.
  • Excellent verbal and written communication skills.
  • Positive professional attitude.
  • Ability to provide and/or receive constructive coaching and feedback during learning experiences.
  • Ability to use office technology, equipment, and learn new administrative functions as assigned.
  • Excellent attention to detail.
  • Excellent time management skills.
  • HIPAA Awareness is required.

Education

• High school diploma or GED is required.
• Some college classes — preferred.

Experience

• 1–2 years minimum of Microsoft Office (Excel, Outlook, Word) and Adobe skills are required.
• 2 years administrative support in an office environment is preferred.
• 1–2 years of medical office experience is preferred.

CORE and its affiliates are Equal Opportunity Employers, EOE/ADAAA/AA.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: 225‑456‑2243

Email: [e-mail]

Equal Opportunity Employer, including individuals with disabilities and veterans.

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