Account Receivable Specialist

Tallahatchie Valley Electric Power Association; Batesville (MS); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Supportive team environment

Opportunities for professional development

Job summary

Tallahatchie Valley Electric Power Association is looking for an Accounts Payable / Accounts Receivable Specialist in Batesville, MS. The role involves managing vendor payments, reconciliations, and financial reporting.

You will be responsible for ensuring accurate auditing and processing of invoices. Candidates should have a high school diploma, two years of accounting experience, and proficiency in bookkeeping.

Competitive salary and benefits are offered in a supportive team environment.

Qualifications

• Two years in utility accounting or general accounting functions.
• Proficient in Microsoft Excel with basic formulas.
• Ability to maintain confidentiality and work accurately.

Responsibilities

• Audit and process invoices using two/three-way match.
• Post data into financial ERP systems for reconciliation.
• Prepare monthly AP summaries and reports for audits.

Skills

Bookkeeping

Microsoft Excel

Effective communication

Attention to detail

Education

High School diploma or higher accounting coursework

Tools

Accounting software

Job description

Job Title: Accounts Payable / Accounts Receivable Specialist

Location: Batesville, MS

Job Purpose

Ensure accurate and timely audit, matching, and payment of vendors and suppliers in support of the daily operations of TVEPA and TVIF. Post receivable payments, reconcile payments, make deposits, perform bank and general ledger reconciliations, and prepare journal entries.

Primary Duties

• Audit, enter, and process invoices, bills, and approved contracts utilizing a two/three-way match (verifying PO/Receipts and validating expenses).
• Post required data into financial ERP systems, tracking systems, grant databases, and regulatory support databases for reconciliation and reimbursement requests.
• Enter payments for online invoices and post to ERP systems or tracking spreadsheets.
• Track and plan weekly payment projections due to assigned vendors for check runs, and balance cash disbursements and accounts payable.
• Record and apply correct use taxes on invoices and provide tax‑exempt status to any vendor that incorrectly charges sales tax.
• Make daily cash deposits for receipts and post receipts to the general ledger and Excel reconciliations.
• Generate customer refunds in both systems with necessary audit and support documentation.
• Prepare multiple Excel spreadsheets for general ledger asset balancing, balance sheets, reconciliations, and asset records.
• Prepare monthly AP summaries including check registers, void checks, and significant transactions to support monthly close.
• Prepare analyses, reports, and research for internal and external audits, remaining available for external auditors at year‑end.
• Scan and file accounts payable/receivable invoices, accounting journals, and documents, and prepare and mail checks.
• Support annual physical inventory including preparation, counting, and entering/posting transactions.
• Process year‑end closing and assist in preparing Form 1099s for vendors annually.
• Perform all other accounting duties as directed.

Secondary Duties

• Provide emergency storm support and perform duties to fulfill Association objectives.
• Attend relevant meetings, workshops, and courses to improve job‑related skills.
• Comply with all TVEPA safety rules, regulations, policies, and procedures, and participate in Job Safety and Training.
• Serve members courteously, handle complaints/inquiries, and maintain good relationships with coworkers across departments (servicemen, foremen, department heads).

Pay and Benefits

• Salary: Competitive (specific amount not provided) / Non‑Exempt status
• Benefits: Supportive team environment, opportunities for professional development and career advancement.

Requirements

• Education: High School diploma or more advanced coursework; post‑high school coursework in accounting preferable.
• Experience: Two years in utility accounting or general accounting functions with emphasis in accounts payable and/or accounts receivable.
• Knowledge & Skills: Knowledge of bookkeeping and general accounting procedures. Proficiency in Microsoft Excel (spreadsheets and basic formulas) and Word. Effective oral/written communication, work accuracy, and strict attention to detail. Absolute confidentiality.
• Physical Demands: Ability to perform essential functions requiring frequent, prolonged viewing and use of a computer monitor, keyboard, and mouse, typically seated at a desk.

Work Environment

Office setting with some irregular hours, weekends, and holidays required.