Account Receivable (AR) Specialist

Retrofête Inc; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Vision)

401k/IRA

Paid Time Off

Family Leave

Job summary

Retrofête Inc. in New York seeks an Accounts Receivable Specialist to manage day-to-day AR for the wholesale business, focusing on timely collections, reconciliation, and visibility of customer balances.

You will collaborate with Sales, Logistics, and Finance to resolve payment issues, approve orders within credit terms, and maintain accurate aging reports and trackers.

Qualifications

• 3-5 years of accounting experience with a strong focus on accounts receivable; fashion wholesale/retail experience strongly preferred.
• Experience working with ERP/accounting systems; NetSuite strongly preferred.
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis); Google Workspace experience required.
• Solid understanding of general ledger accounting, revenue recognition fundamentals, and AR processes.
• Strong analytical mindset with the ability to translate data into insights.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with both internal stakeholders and external partners.

Responsibilities

• Oversee the wholesale AR portfolio across Majors and Specialty Accounts, ensuring timely collections and accurate cash applications.
• Monitor and manage vendor compliance by reviewing portal activity, invoices, and account status.
• Reconcile accounts, investigate disputes, and coordinate resolutions across Sales and Logistics.
• Maintain visibility for management through up-to-date AR aging reports and portfolio trackers.
• Drive efficiency by partnering with Sales to improve processes around order release and payment reconciliation.
• Own the full setup process for new customer accounts, including credit terms, tax documentation, and billing accuracy.
• Run daily AR aging reports and follow up on overdue balances; generate and send statements.
• Track invoices in vendor portals and update trackers for majors on a monthly cadence.
• Manually upload invoices to multiple vendor portals on a weekly schedule.
• Send weekly prepayment requests and follow up to ensure timely collection and order releases.
• Respond to a high volume of ad hoc requests via email, troubleshooting quickly to keep orders and payments moving.
• Partner with Sales to release orders in line with credit limits and resolve claims/payment holds.

Skills

Communication

Analytical thinking

Time management

Tools

NetSuite

Excel

Google Workspace

Job description

The Accounts Receivable Specialist is responsible for managing the day-to-day accounts receivable function for the Company’s wholesale business, with a focus on timely collections, accurate account reconciliation, and maintaining strong visibility across customer balances and payment activity. This role will manage a portfolio spanning major and specialty wholesale accounts and will serve as a key partner to Sales, Logistics, and Finance in resolving payment issues, releasing orders, and ensuring accounts remain in good standing.

Key Responsibilities

• Oversee the wholesale AR portfolio across Majors, Specialty Accounts, etc., ensuring timely collections and accurate cash applications.
• Monitor and manage vendor compliance by reviewing portal activity, invoices, and account status.
• Reconcile accounts, investigate disputes, and coordinate resolutions across Sales and Logistics.
• Maintain visibility for management through up-to-date AR aging reports and portfolio trackers.
• Drive efficiency by partnering with Sales to improve processes around order release, payment reconciliation, and claims handling.
• Own the full setup process for new customer accounts, including credit terms, tax documentation, and billing accuracy.
• Run daily AR aging reports and follow up on overdue balances. Generate and send statements.
• Track invoices in vendor portals and update trackers for majors on a monthly cadence.
• Manually upload invoices to multiple vendor portals on a weekly schedule.
• Send weekly prepayment requests and follow up to ensure timely collection and order releases.
• Respond to a high volume of ad hoc requests via email, troubleshooting quickly to keep orders, payments, and reconciliations moving.
• Partner with Sales to release orders in line with credit limits and resolve claims/payment holds.

Qualifications

• 3-5 years of accounting experience with a strong focus on accounts receivable; fashion wholesale/retail experience strongly preferred.
• Experience working with ERP/accounting systems; NetSuite strongly preferred,
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis); Google Workspace experience required.
• Solid understanding of general ledger accounting, revenue recognition fundamentals, and AR processes.
• Strong analytical mindset with the ability to translate data into insights.
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with both internal stakeholders and external partners.

Salary Range

• Salary Range: $70,000 - $80,000

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)