Account Payable & Payroll Clerk

Take Ten Tire; Glenpool (OK); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Supplemental Insurance

Paid time off and holidays

401(k) with company matching up to 4%

Job summary

Take Ten Tire is seeking an organized accounting professional to join our team in a multi-site tire retail and commercial operation. You will manage accounts payable, payroll coordination, and general accounting support to ensure accurate records and timely payments.

Responsibilities include processing invoices, timekeeping, and maintaining documentation, while collaborating with managers and staff to resolve issues and support financial operations.

Qualifications

• Must demonstrate strong organizational and time-management abilities.
• Ability to prioritize multiple tasks and meet payroll deadlines.
• Excellent written and verbal communication skills.
• Ability to research discrepancies and follow through to resolution.
• Work independently and as part of a team.

Responsibilities

• Process vendor invoices, bills, POs, and supporting docs.
• Enter bills into the accounting system accurately.
• Verify invoices against POs and receiving docs.
• Resolve discrepancies between invoices, POs, receiving records, and vendor statements.
• Code invoices to GL accounts and cost centers.
• Maintain organized records of invoices and payments.
• Assist with vendor inquiries regarding invoices and accounts.
• Ensure AP docs are scanned and retained.
• Track timecard approvals and payroll deadlines.
• Assist with payroll reports and recordkeeping.
• Support accounting processes for retail and commercial tire operations.

Skills

Organizational skills

Time management

Communication skills

Research discrepancies

Independent work

Computer proficiency

Procedural follow-through

Team collaboration

Tools

Accounting software

Job description

Essential Duties and Responsibilities

Accounts Payable

• Receive, review, organize, and process vendor invoices, bills, purchase orders, receiving documents, and other supporting documentation.
• Enter vendor bills accurately into the accounting system according to company procedures.
• Review invoices against purchase orders and receiving documentation to verify accuracy and identify discrepancies.
• Research and resolve discrepancies between invoices, purchase orders, receiving records, and vendor statements.
• Code invoices and other financial information to the appropriate general ledger accounts and cost centers.
• Allocate vendor expenses to the appropriate store, department, location, or cost center.
• Review vendor statements regularly and address outstanding balances, discrepancies, or other issues.
• Maintain organized records of invoices, purchase orders, receiving documents, correspondence, and payment documentation.
• Assist with vendor inquiries regarding invoices, account balances, payments, and company procedures.
• Ensure AP documentation is scanned, filed, and retained according to company procedures.

Payroll & Timekeeping

• Track timecard approval status and communicate with store managers to ensure timecards are reviewed and approved by payroll deadlines.
• Review payroll information for completeness and accuracy before processing.
• Work with managers and employees to resolve payroll questions and timekeeping issues.
• Assist with payroll-related reports, documentation, and recordkeeping.

Administrative & Accounting Support

• Monitor and manage the accounting department group email, ensuring messages and requests are directed to the appropriate individuals.
• Assist employees, vendors, customers, and other business contacts with questions related to accounts, procedures, invoices, payments, and services.
• Scan and electronically file accounting and payroll documentation according to company procedures.
• Maintain organized records of correspondence, bills, purchase orders, payroll documentation, and other financial records.
• Assist the Controller and accounting team with special projects and financial administrative tasks.
• Support accounting processes for both retail and commercial tire operations as needed.

Requirements

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet strict payroll and accounting deadlines.
• Strong written and verbal communication skills.
• Ability to research discrepancies and follow issues through to resolution.
• Ability to work independently while also functioning effectively as part of an accounting team.
• Proficiency with computers, email, spreadsheets, and accounting or payroll software.
• Ability to learn and follow company accounting, payroll, and recordkeeping procedures.
• Professional and courteous communication with employees, managers, vendors, and customers.

Physical & Work Requirements

• Primarily office-based work within a tire retail and commercial business environment.
• Ability to sit and work at a computer for extended periods.
• Ability to communicate effectively by telephone, email, and in person.
• Ability to handle and organize paper and electronic records.

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may be modified as business needs change.

Compensation & Benefits

• Competitive pay commensurate with experience
• Comprehensive benefits package, including:
  • Medical, dental, and vision insurance
  • Supplemental Insurance
  • Paid time off and holidays
  • 401(k) with company matching up to 4%