Account Payable Clerk - Full Time

BR Printers, Inc.; San Jose (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Restaurant discount

Job summary

BR Printers, Inc. is seeking a detail-oriented Full Time Accounts Payable Clerk to support the Accounting Department in San Jose, CA. You will process vendor invoices via Concur AP Invoice, ensure accurate coding, and route approvals to meet close deadlines.

The role emphasizes accuracy, organization, and the ability to manage multiple tasks in a fast-paced environment, with duties spanning vendor setup, inquiries, discrepancies, and month-end reconciliation.

Qualifications

• Process vendor invoices with Concur AP Invoice and verify completeness and accuracy.
• Verify invoice coding (GL account, cost center, business unit).
• Route invoices for approval per policy.
• Ensure invoices are processed in line with close deadlines to minimize rework.
• Monitor invoice queues and follow up on pending approvals.
• Assist with vendor setup and maintenance, ensuring required documentation is complete.
• Respond to vendor inquiries regarding invoice status and payment timing.
• Coordinate with Accounting to resolve invoice discrepancies.
• Perform monthly reconciliation of key vendor statements to AP records.

Responsibilities

• Process vendor invoices through Concur AP Invoice, reviewing invoices for completeness and accuracy.
• Verify invoice details including vendor name, remit-to information, invoice date, amount, duplication, approvals, and supporting documentation.
• Route invoices for approval in accordance with company policy.
• Ensure invoices are processed in line with close deadlines to minimize rework.
• Monitor invoice queues and follow up on pending approvals.
• Assist with vendor setup and maintenance, ensuring required documentation is complete.
• Respond to vendor inquiries regarding invoice status and payment timing.
• Coordinate with Accounting to resolve invoice discrepancies.
• Perform monthly reconciliation of key vendor statements to AP records.
• Maintain organized records for audit and review.

Skills

Attention to detail

Organizational skills

Vendor communications

Concur AP Invoice experience

Invoice processing

Education

High school diploma

Associate degree in Accounting or Business

Tools

Concur AP Invoice

Microsoft Dynamics GP

Great Plains

Excel

Job description

BR Printers is seeking a detail-oriented and organized Full Time Accounts Payable Clerk to support our Accounting Department. This position will assist with payment posting, vendor communications, and management of the accounts payable inbox. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Invoice Processing & Workflow (Concur AP Invoice)

• Process vendor invoices through Concur AP Invoice, including reviewing invoices for completeness and accuracy
• Verify proper invoice coding (GL account, cost center, business unit)
• Route invoices for approval in accordance with company policy
• Ensure invoices are processed in line with close deadlines to minimize rework
• Monitor invoice queues and follow up on pending approvals

Vendor & Payment Support

• Assist with vendor setup and maintenance, ensuring required documentation is complete
• Respond to vendor inquiries regarding invoice status and payment timing
• Coordinate with Accounting to resolve invoice discrepancies
• Perform monthly reconciliation of key vendor statements to AP records

Controls, Accuracy & Compliance

• Verify invoice details including vendor name, remit-to information, invoice date, amount, duplication, approvals, and supporting documentation
• Adhere to internal controls and segregation of duties
• Escalate issues, exceptions, or policy concerns as appropriate

Month-End Support

• Ensure invoices are processed timely to support accurate month-end close
• Assist with accrual support and documentation as needed
• Maintain organized records for audit and review

Who You Are

• High school diploma or equivalent (Associate’s degree in Accounting or Business preferred)
• 1–2 years of accounts payable or invoice processing experience
• Experience working in Concur AP Invoice or similar AP workflow systems
• Strong attention to detail and ability to follow established procedures
• Basic understanding of accounting concepts and invoice coding

Extra Skills That Set You Apart

• Experience in a multi-entity or multi-location environment
• Familiarity with ERP systems (e.g., Microsoft Dynamics GP / Great Plains)
• Manufacturing or operations experience
• Intermediate Excel skills