Account Coordinator

EnSiteUSA; Houston (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

EnSiteUSA is seeking an Account Coordinator to source talent for current and upcoming projects. You will collaborate with field services teams to assess staffing needs and develop staffing plans to ensure projects are properly staffed.

The role emphasizes strong communication, recruiting, and data management skills, supporting Field Services teams nationwide with staffing and onboarding processes.

Qualifications

• 1-3 years’ experience in a similar role or a Bachelor’s degree.
• 1-2 years of experience in recruiting and staffing strongly preferred.
• Intermediate experience in MS Office Suite (Outlook, Word, and Excel).
• Basic knowledge of phone, fax, and copier functions.
• Experience using SAP Programs (SAP Supplier Portal, SAP-Fieldglass).
• Heavy data entry experience.
• Experience in Oil & Gas, pipeline services or construction industry strongly preferred.
• Experience in Human Resources is preferred.

Responsibilities

• Identify staffing needs for upcoming and ongoing projects with field services teams.
• Lead recruiting efforts for field services – Construction Management & Inspection Field Services.
• Develop staffing plans for projects based on resource needs.
• Recruit field personnel for client projects across the US.
• Screen and interview candidates and prepare resumes for client review.
• Format resumes for submission and manage client feedback on resumes.

Skills

Communication skills

Recruiting skills

Data management

Customer service

Organization

Education

Bachelor’s degree

Tools

SAP Supplier Portal

SAP-Fieldglass

Job description

JOB SUMMARY

The Account Coordinator is responsible for sourcing talent for current and upcoming projects. The Account Coordinator collaborates with field services coordinators/managers to assess the current and future staffing needs for field personnel. Additionally, the Account Coordinator will develop future staffing plans and provide resources to ensure current client projects are properly staffed. Candidates for this role should have strong communication skills, recruiting skills and data management skills. This role will be supporting our Field Services teams and their efforts to recruit and hire personnel nationwide.

DUTIES AND RESPONSIBILTIES OF THE JOB

• Works collaboratively with field services teams to identify staffing needs for upcoming and ongoing projects
• Leads recruiting efforts for field services – Construction Management & Inspection Field Services
• Assist with the development of staffing plans for projects based on identified resource needs
• Recruit field personnel for various client projects across the US
• Screen and interview candidates and prepare resumes for client review
• Formats resumes for submission and submits resumes through various client portals for approval and hire. Manages client feedback on resumes.
• Create candidate pools and pipeline of available staff for current and upcoming projects
• Assists with proposal development and submission of resumes from available personnel.
• Manages resume database of candidates and communicates with potential hires and rehires
• Manages active job postings and requests new job postings as neededCollaborate with other company departments such as HR, Technology Solutions, Accounting, IT, and others to enhance resource management tools, systems, and information
• Provides onboarding and offboarding support for department
• Process new hires and all staffing changes in HR system, leads initial onboarding once personnel are selected for hire
• Provides training to field personnel on timekeeping, expense reporting, and other database management
• Communicate staffing changes accordingly with HR, Safety, IT & Project Teams and maintains all staffing plans and rosters
• Performs other job-related duties as assigned

OTHER SKILLS AND ABILITIES

• Strong Customer Service skills including responsiveness and problem-solving
• Strong people skills – always recruiting and communicating job vacancies and upcoming opportunities with candidates
• Strong intrapersonal, collaboration and communication skills
• Demonstrated organizational skills, including high attention to detail
• Demonstrated ability to take initiative and be a self-starter
• Proven ability to set priories, meet deadlines, and multi-task
• Demonstrated ability to always maintain professional demeanor
• Ability to work both independently and as part of a team
• Proven ability to handle confidential information with discretion
• Experience in using Social Media and other recruiting tools

EXPERIENCE REQUIREMENTS

• 1-3 years’ experience in a similar role or a Bachelor’s degree
• 1-2 years of experience in recruiting and staffing strongly preferred
• Intermediate experience in MS Office Suite (particularly MS Outlook, Word, and Excel)
• Possesses basic knowledge of phone, fax, and copier functions
• Previous experience using SAP Programs (SAP Supplier Portal, SAP-Fieldglass)
• Heavy data entry experience
• Experience in Oil & Gas, pipeline services or construction industry strongly preferred
• Experience in Human Resources is preferred

PHYSICAL REQUIREMENT ESSENTIAL TO PERFORM THE FUNCTIONS OF THE JOB

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• May be required to lift up to 30 lbs. If object is over 30 lbs. you are required to have written permission from your supervisor prior to lifting or moving the object.
• Frequent use of auditory, verbal, and visual capabilities to adequately communicate via phone, computer and in person.
• Frequent sitting for extended periods of time to conduct administrative functions.
• Frequent concentration for extended periods of time, paying attention to detail to analyze information.
• Frequent use of hands to operate the computer or office equipment.