Account Adjustments and Disbursements Specialist

State of Indiana; Indianapolis (IN); Sur place; USD 35 000 - 43 000; Plein temps

Avantages offerts par ce poste

Health insurance

Pension plan options

Paid holidays

Education reimbursement

Free parking

LinkedIn Learning access

Employee assistance program

Résumé du poste

State of Indiana in Indianapolis seeks an Account Adjustments and Disbursements Specialist to ensure accuracy and compliance of financial transactions. You will correct payment errors, prepare reports, and apply state and federal guidelines across assigned accounts.

Collaborate with county partners and internal teams to resolve discrepancies and ensure proper processing while following division policies and a strong MVP foundation for public service.

Qualifications

• High school diploma or equivalent; additional education in accounting, finance, or business administration preferred.
• Experience in financial operations, accounting, or account reconciliation.
• Strong working knowledge of accounting principles, financial reporting, and ledger management.
• Ability to interpret court orders, policies, and regulatory guidelines.
• Proficiency with financial systems, spreadsheets, and database applications.
• Ability to deliver high-quality work.
• Critical thinking skills.
• Ability to prioritize and organize work.
• Ability to accurately perform arithmetic calculations.
• Ability to perform essential functions with or without reasonable accommodation.
• A degree is not required.

Responsabilités

• Correct payment errors and rectify payment allocations.
• Apply and interpret taxes per Federal and State regulations to ensure compliance.
• Review and analyze financial reports for county partners and internal units.
• Manage high volume of account adjustment requests.
• Adjust payments returned due to closed accounts or incorrect details.
• Propose procedural improvements to increase efficiency and accuracy.
• Place holds and manage account statuses per activity or requests.
• Ensure balances and encumbrances align with cash management reports.
• Read and adhere to court orders related to payment adjustments.
• Reconcile accounts with the general ledger and prepare necessary reports.

Connaissances

Financial operations

Accounting

Ledger management

Analytical thinking

Prioritization

Attention to detail

Regulatory literacy

Court order interpretation

Formation

High school diploma or equivalent

Outils

Financial systems

Spreadsheets

Database applications

Description du poste

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Account Adjustments and Disbursements Specialist

Date Posted: Oct 20, 2026

Requisition ID: 485394

Location: Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services:

Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!

The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon ourMVPfoundation:

Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination.

Vision: Every child in Indiana thrives in a safe, loving, forever home.

Role Overview:

The Account Adjustments and Disbursements Specialist ensures the accuracy, integrity, and compliance of financial transactions within assigned accounts. This role involves correcting payment errors, preparing and reviewing financial reports, and applying state and federal guidelines to account activity. The Specialist works closely with county partners, other internal agency units, and Financial Integrity teams to resolve account discrepancies and ensure proper financial processing.

The salary for this position traditionally starts at$39,000.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

Responsibilities include:

• Correct payment errors, including wrong payee/payor information, payment split mistakes, and incorrect account or subaccount allocations.
• Follow strict Federal and State regulations in applying taxes to accounts to ensure full compliance.
• Review, analyze, and interpret financial reports at the request of county partners, ensuring timely and accurate responses.
• Manage a high volume of account adjustment requests from county partners and internal units.
• Adjust payments returned due to closed deposit accounts, bad addresses, or lost warrants.
• Recommend procedural or policy changes to supervisors to improve efficiency and accuracy.
• Place and release holds, and close or open accounts as needed based on account activity or partner requests.
• Adjust account balances as necessary to ensure accuracy and compliance with regulations.
• Read, interpret, and comply with court orders related to payment adjustments.
• Reconcile accounts and subsidiary ledgers with the general ledger.
• Prepare accounting and financial reports from maintained accounts.
• Prepare, correct, and adjust entries prior to closing accounts.
• Review accounts to ensure sufficient funds exist before encumbrances are created. Notify supervisors when balances do not align with cash management reports.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• High school diploma or equivalent; additional education in accounting, finance, or business administration preferred.
• Experience in financial operations, accounting, or account reconciliation.
• Strong working knowledge of accounting principles, financial reporting, and ledger management.
• Ability to interpret court orders, policies, and regulatory guidelines.
• Proficiency with financial systems, spreadsheets, and database applications.
• Ability to deliver high-quality work.
• Critical thinking skills.
• Ability to prioritize and organize work.
• Ability to accurately perform arithmetic calculations.
• Ability to perform essential functions with or without reasonable accommodation.

A degree is not required.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 in election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .