Accounts Payable Team Lead

State of Indiana; Indianapolis (IN); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical plan options

Wellness rewards program

Paid leave and holidays

Education reimbursement

Free parking

Job summary

State of Indiana's Department of Child Services in Indianapolis seeks an Accounts Payable Team Lead to oversee daily AP operations, back up supervisor, and drive accurate invoice processing. You will mentor staff, ensure timely payments, improve processes, and uphold internal controls while supporting customer service and compliance in a large governmental environment.

Join a public service employer with competitive benefits and opportunities to impact Hoosiers across Indiana.

Qualifications

• Thorough knowledge of accounts payable principles, practices, and procedures.
• Strong understanding of purchasing, invoice, voucher, and payment processes.
• Ability to review and approve financial transactions accurately.
• Strong organizational and time management skills.
• Excellent problem-solving and customer service skills.
• Ability to lead and support a team in a fast-paced environment.
• Proficiency with financial management and procurement systems.
• Strong verbal and written communication skills.
• Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

• Leadership and Operational Support: act as backup to Accounts Payable Supervisor; oversee daily AP operations and ensure timely processing.
• Team Coordination and Customer Service: manage inquiries, assign tasks, respond to vendor questions, and train staff.
• Accounts Payable Processing: review transactions, create receipts, assist during high volume, support year-end activities, resolve discrepancies.
• Compliance and Quality Assurance: ensure adherence to policies, maintain records, monitor controls and assist in SOP development.

Skills

Accounts payable principles

Invoice processing

Team leadership

Organizational skills

Problem solving

Customer service

Procurement systems

Verbal and written communication

Adaptability / compliance

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services (DCS):

Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!

The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon ourMVPfoundation:

Mission:Champion Indiana’s future by protecting children and strengthening families with compassion and determination.

Vision:Every child in Indiana thrives in a safe, loving, forever home.

Role Overview:

The Accounts Payable Team Lead provides daily operational support for Accounts Payable functions. You will oversee workflow, assist staff with complex processing issues, and serve as a backup to the Accounts Payable Supervisor. This position helps ensure timely and accurate payment processing, supports customer service efforts, and promotes efficient accounts payable operations.

This position is in the central DCS Offices at the Indiana Government Center in Indianapolis, Indiana.

The salary for this position traditionally starts at $47,320.00 but may be commensurate with education or work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

Leadership and Operational Support

• Serve as the primary backup to the Accounts Payable Supervisor during absences or as assigned.
• Assist with daily oversight of accounts payable operations to ensure timely and accurate processing of invoices, vouchers, and payments.
• Review and approve vouchers in accordance with established policies and procedures.
• Monitor workload distribution and assist in prioritizing tasks to meet payment deadlines.
• Support process improvement initiatives and recommend operational efficiencies.

Team Coordination and Customer Service

• Monitor the Accounts Payable inbox and ensure inquiries are addressed promptly and professionally.
• Assign incoming requests, inquiries, and tasks to appropriate team members.
• Respond to vendor, agency, and internal customer questions regarding payment status, invoice processing, and accounts payable procedures.
• Assist team members in resolving complex accounts payable processing issues.
• Provide guidance and training on accounts payable processes and system functionality.

Accounts Payable Processing

• Review transactions for completeness, accuracy, and compliance with applicable policies.
• Create purchase order receipts as needed to facilitate timely invoice payment and prevent processing delays.
• Assist with invoice and voucher processing during periods of high volume.
• Support year-end accounts payable activities.
• Identify and resolve discrepancies related to invoices, purchase orders, receipts, and payments.

Compliance and Quality Assurance

• Ensure adherence to agency, state, and financial policies and procedures.
• Maintain accurate records and documentation for audit purposes.
• Monitor transactions for compliance with internal controls and reporting requirements.
• Assist in developing and maintaining standard operating procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Thorough knowledge of accounts payable principles, practices, and procedures.
• Strong understanding of purchasing, invoice, voucher, and payment processes.
• Ability to review and approve financial transactions accurately.
• Strong organizational and time management skills.
• Excellent problem-solving and customer service skills.
• Ability to lead and support a team in a fast-paced environment.
• Proficiency with financial management and procurement systems.
• Strong verbal and written communication skills.
• Ability to perform essential functions with or without reasonable accommodation.

A degree is not required.

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 in election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .