Accounts Receivable Supervisor

State of Indiana; Indianapolis (IN); On-site; USD 48,000 - 59,000; Full time

Benefits offered by this job

Medical plans

Wellness program

Health Savings Account (HSA)

Pension plans

Paid leave & holidays

Education reimbursement

Parking

Job summary

The State of Indiana invites you to join the Indiana Department of Health (IDOH) as an Accounts Receivable supervisor. You will maintain and improve receivables processes, manage the accounts receivable accountant, coordinate with the Treasurer of State, and work with the Budget Controller on SOPs.

This role emphasizes continuous improvement and public service impact. The salary starts at $53,222.00 and is commensurate with education and experience.

Qualifications

• Specialized knowledge of the principles and practices of public accounting and auditing.
• Specialized knowledge of federal and state laws, policies, and procedures as they pertain to auditing, accounting, disbursement, payroll, fixed assets, and bookkeeping.
• Specialized knowledge of agency programs and software.
• Specialized knowledge of agency organization, function, and purpose.
• Specialized knowledge of automated systems.
• Specialized knowledge of the State Personnel Department rules, regulations and policies and the ability to apply them in management of staff.
• Specialized knowledge of the Auditor of State payroll systems and processes.
• Ability to analyze and audit accounts, records, transactions, and reports.
• Ability to prepare budgets.
• Ability to plan and conduct professional and complex research.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

Responsibilities

• Manage workflow to aggressively process transactions in an accurate and timely manner.
• Prioritize work within a unit to ensure that deadlines are met. This includes assessment of transactions needing emergency processing.
• Implement procedures to automate the electronic transfer of funding to eligible employees, vendors, and grantees.
• Coordinate and implement such activities as to make this possible through the efforts of other state agencies, such as the Auditor of State’s Office.
• Assure accurate reporting of the disbursement data through various mediums.
• Develop and ensure the writing of unit goals and objectives.
• Develop and ensure the writing and implementation of procedures for the accounting and balancing of accounts in which disbursement checks are written.
• Reconcile accounts in which warrants are written.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

Skills

Public accounting knowledge

Auditing proficiency

Accounting software

Process improvement

Budgeting

Leadership

Tools

Agency software

Job description

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Health (IDOH):

The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Role Overview:

The Accounts Receivable supervisor is charged with maintaining and improving upon the receivables processes for the agency. This includes, among other things, managing the accounts receivable accountant, communicating processes with the Treasurer of State, and working with the Budget Controller on standard operating procedures. This position does not have a standard day-to-day role, and should constantly be finding ways to improve the area.

The salary for this position traditionally starts at$53,222.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Manage workflow to aggressively process transactions in an accurate and timely manner.
• Prioritize work within a unit to ensure that deadlines are met. This includes assessment of transactions needing emergency processing.
• Implement procedures to automate the electronic transfer of funding to eligible employees, vendors, and grantees.
• Coordinate and implement such activities as to make this possible through the efforts of other state agencies, such as the Auditor of State’s Office.
• Assure accurate reporting of the disbursement data through various mediums.
• Develop and ensure the writing of unit goals and objectives.
• Develop and ensure the writing and implementation of procedures for the accounting and balancing of accounts in which disbursement checks are written.
• Reconcile accounts in which warrants are written.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge of the principles and practices of public accounting and auditing.
• Specialized knowledge of federal and state laws, policies, and procedures as they pertain to auditing, accounting, disbursement, payroll, fixed assets, and bookkeeping.
• Specialized knowledge of agency programs and software.
• Specialized knowledge of agency organization, function, and purpose.
• Specialized knowledge of automated systems.
• Specialized knowledge of the State Personnel Department rules, regulations and policies and the ability to apply them in management of staff.
• Specialized knowledge of the Auditor of State payroll systems and processes.
• Ability to analyze and audit accounts, records, transactions, and reports.
• Ability to prepare budgets.
• Ability to plan and conduct professional and complex research.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A degree is not required.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .