ACC - ACCOUNTS RECEIVABLE

Kampgrounds of America, Inc.; Billings (MT); On-site; USD 38,000 - 58,000; Full time

Job summary

Kampgrounds of America, Inc. is seeking an Accounts Receivable professional to support AR processing, franchisee setup and billing, and month-end close. You will back up QuickBooks support and assist the Canadian bookkeeper as needed.

Required: high school diploma, proficiency in Excel/Word, and knowledge of GAAP. Preferred: Bachelor's in accounting and 2+ years AR experience, with travel as needed.

Qualifications

• High school diploma or GED is required.
• Proficient in Microsoft Excel and Word.
• Understanding of GAAP and internal controls.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain records detailing franchisee information.
• Assist franchisee account setup including billing terms.
• Prepare and issue monthly invoices and statements for royalties and fees.
• Communicate with franchisees on billing questions and balances.
• Process EFT and credit card payments; apply receipts to AR.
• Maintain AR files and GL records; assist with month-end close.
• Research invoice disputes and assist in collections as needed.
• Serve as QuickBooks support back-up and back-up to Canadian bookkeeper.
• Develop relationships with franchisees and support audit requests.

Skills

Excel

Word

GAAP

Verbal and written communication

Education

Bachelor's Degree in Accounting/Finance or equivalent accounting experience preferred

High school diploma or GED

Tools

QuickBooks

Job description

Job Title: Accounts Receivable

Department (3 letter code): ACC

Reports to: Franchise Accounting Manager

FLSA Status: Exempt

Supervisory Responsibilities: No

Travel: Yes

Revision date: September 2026

Summary: Support the requirements of the finance department by focusing on Accounts Receivable (A/R) processing, bookkeeping and assisting franchisees with QuickBooks as needed. This position also provides support to the accounting and finance department on other accounting related matters.

Essential Duties and Responsibilities:

• Maintain records detailing franchisee information
• Assist with franchisee account setup and maintenance, including billing information and payment terms
• Prepare and issue monthly invoices and account statements for royalties, fees, technology charges, marketing fees and other amounts due
• Communicate with franchisees regarding billing questions, accounts balances, payment discrepancies and collection matters
• Record and process all EFT submission forms
• Apply payments on receivables and process credit card charges
• Maintain accounts receivable files and records, including within the general ledger
• Research and resolve invoice disputes, short payments, credit and account discrepancies
• Assist in franchisee collections process
• Maintain books and records for Gift Card program
• Assist with month-end and year-end close, including AR reconciliation, aging analysis, required journal entries and management reports
• Serve as QuickBooks support back-up
• Serve as back-up to Canadian bookkeeper
• Gain an understanding of KOA accounting and bookkeeping practices
• Contribute to the accounting team atmosphere by meeting the goal of timely and accurate reporting
• Maintain accurate receivable records
• Analyze and review accounting information for reasonableness
• Use best practices for all accounting procedures
• Develop solid working relationships with franchisees
• Maintain open communication with supervisor, accounting team members, and other departments
• Maintain confidentiality of sensitive information
• Support the accounting team with audit requests and AR documentation
• Perform other accounting and finance duties as assigned

Non-Essential Duties and Responsibilities:

• This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Required Education and Experience:

• High school diploma or GED
• Proficient in Microsoft Excel and Word
• Understanding of generally accepted accounting principles and internal controls
• Excellent verbal and written communication skills

Preferred Education and Experience:

• Bachelor's Degree in Accounting/Finance or equivalent accounting experience preferred
• Experience with QuickBooks preferred
• 2 years' experience in AR preferred

Physical Demands and Working Conditions:

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboard, including lifting and carrying a laptop and other small items up to 20 pounds.
• Prolonged exposure to computer screens and artificial lighting.
• Use of repetitive motion, standing, bending, sitting, lifting, and walking short distances.
• May be expected to drive a vehicle to KOA locations, other locations as directed, and conferences which requires close and distance vision, sitting, seeing and reading signs, traffic signals, other vehicles, etc. Travel occurs in all weather conditions, including extreme heat and cold.
• Frequent in person interaction with KOA employees in various settings, where noise level is typically low to moderate, including office spaces.
• Will experience occasional interruptions and shifting priorities.