Academy Enrichment Coordinator

Albany Academy; City of Albany (NY); On-site; USD 40,000 - 58,000; Full time

Job summary

Albany-Academy seeks an Enrichment Coordinator to manage afternoon operations for Academy Enrichment, including student arrival, attendance in CampBrain, teacher support, and Upper School community commitments. You will coordinate dismissal and Extended Day transitions, ensuring safety and smooth transitions.

The role emphasizes daily operations, administrative tasks, and opportunities to contribute ideas for program growth within the Academy Enrichment framework.

Qualifications

• Associate degree or higher preferred; relevant experience may be considered in lieu of a degree.
• Experience working with children or youth in a school, camp, enrichment, or similar setting.
• Strong organizational and communication skills.
• Comfortable using technology and maintaining accurate records.

Responsibilities

• Prepare the Stevens Center for student arrival with snacks, signage, and attendance materials.
• Welcome students at 3:30 PM, take attendance, and enter attendance into CampBrain.
• Organize students by class and facilitate handoff to enrichment teachers.
• Provide classroom coverage when needed and support teachers and students.
• Communicate significant student, staffing, or safety concerns to the Summer and Auxiliary Programs Director.
• Dismissal at 4:30 PM and 4:45 PM; ensure smooth transitions to Extended Day.
• Maintain accurate student attendance records and track staff attendance for payroll.
• Share ideas to strengthen Academy Enrichment and contribute to new offerings.

Skills

Organizational skills

Communication

Attention to detail

Proactive

Observant

Youth experience

Education

Associate degree or higher preferred

Tools

CampBrain

Job description

Enrichment CoordinatorPosition OverviewThe Program Coordinator for Academy Enrichment serves as the daily point person for the after-school enrichment program, helping ensure students are accounted for, teachers are supported, classrooms are running smoothly, and dismissal to parents or Extended Day transitions are organized and overseen.Key ResponsibilitiesStudent Arrival & AttendancePrepare the Stevens Center for student arrival, including snacks, signage, and attendance materials.Welcome students at 3:30 PM, take attendance, and enter attendance into CampBrain.Organize students by class and facilitate their handoff to enrichment teachers.Provide teachers with attendance clipboards and rosters.Program SupportCheck in on enrichment classrooms throughout to ensure programs are running smoothly.Provide logistical support to teachers and students as needed.Provide classroom coverage when needed and when qualified.Communicate significant student, staffing, or safety concerns to the Summer and Auxiliary Programs Director.Upper School Community CommitmentCoordinate and oversee Upper School students completing community commitment hours within Academy Enrichment.Track their attendance and hours and communicate this information to the Director and/or designated Upper School contact.Dismissal & Extended DaySupport the 4:30 PM and 4:45 dismissal; teachers remain responsible for their own student dismissal.Collect attendance clipboards and confirm students are accounted for.Ensure students transitioning to Extended Day are smoothly handed off to the Extended Day team.Administrative SupportMaintain accurate student attendance records in CampBrain.Track teacher attendance, days worked, substitutions, and schedule changes for payroll.Clean and reset the Stevens Center at the end of the afternoon.Program DevelopmentShare ideas and observations that may help strengthen Academy Enrichment and contribute ideas for future enrichment offerings.QualificationsAssociate degree or higher preferred; relevant experience may be considered in lieu of a degreeExperience working with children or youth in a school, camp, enrichment, or similar settingStrong organizational and communication skillsComfortable using technology and maintaining accurate recordsComfortable working independently and with both younger students and Upper School studentsCampBrain experience is a plusKey AttributesWarm and approachable to childrenDependableOrganized and attentive to detailProactive and observantCalm and solution-orientedComfortable working with students, teachers, and older student volunteersExpectationsArrive prepared and ready to support the program at 3:00 PMMaintain a visible presence throughout the enrichment periodPrioritize student safety, supervision, and smooth transitionsMaintain accurate student and staff recordsCommunicate clearly with teachers, Extended Day staff, and Academy leadershipMaintain confidentiality and uphold school safety proceduresWhat Makes This Role UniqueThe Academy Enrichment Coordinator keeps the afternoon moving smoothly behind the scenes - managing student arrival, CampBrain attendance, supporting teachers, coordinating Upper School community commitment students, assisting with dismissal, and ensuring a seamless transition to Extended Day.This role combines student support, daily operations, and administrative tasks while providing an opportunity to contribute ideas to the growth of Academy Enrichment.