Business Services Coordinator

The University of New Mexico; Albuquerque (NM); Hybrid; USD 47,000 - 65,000; Full time

Job summary

The University of New Mexico’s Health Sciences Library is seeking an Accountant 2 to coordinate day-to-day accounting, purchasing and budget monitoring. You will manage accounts, prepare budget projections, and ensure compliance with university policies and funding requirements.

This position supports the Planning and Business Support unit and functions as the primary timekeeper. Ideal candidates have a bachelor’s degree in accounting, at least one year of related experience, and strong Excel

Qualifications

• Bachelor's degree in accounting or related field with 12 credit hours in accounting
• At least 1 year of directly related accounting experience; degree substitutions allowed year-for-year.

Responsibilities

• Coordinate day-to-day accounting, purchasing, reconciliation and monitoring of accounts.
• Develop budget projections and assist in library budget development.
• Process PCard, PO, internal purchase requisitions, and direct pay invoices for library resources, services, travel.
• Prepare budgets and reports for sponsored projects and pre/post-award paperwork.
• Serve as timekeeper and manage centralized supplies; monitor revenue/expenses and ensure compliance with policies.
• Coordinate travel arrangements and related purchasing; procure and manage centralized supplies.
• Reconcile and balance accounting records; prepare non-student accounts receivable billings in Banner.

Skills

Attention to detail

Communication skills

Budgeting

Process improvement

Education

Bachelor's degree in accounting

Tools

Banner

LoboMart

Chrome River

Lobo Web portal

Microsoft Excel

Job description

Accountant 2

Requisition ID

req37595

Working Title

Business Services Coordinator

Position Grade

12

Position Summary

Coordinate day-to-day accounting, purchasing, reconciliation and monitoring of accounts, as well as assist in developing HSLIC’s budget. Monitor revenue and expenses for HSLIC’s unrestricted and restricted funds, ensuring expenditure control and compliance with funding and reporting requirements, university policy, and funding agency regulations. Process purchase orders, internal purchase requisitions, direct pay invoices, and other forms of purchasing for library resources, supplies, services, and travel expenditures.

Develop projections for library operating budget, contract and grants to assist in overall library budget development. Work with library faculty to coordinate contract and grant submission and monitoring processes. Provide additional administrative support for the library as part of the Planning and Business Support unit, including serving as its primary timekeeper and managing HSLIC’s centralized supplies.

Duties include:

• Process PCard transactions, purchase orders, internal purchase requisitions, and direct pay invoices for library resources, supplies, services, travel, and catering.
• Monitor revenue and expenses for departmental or unit accounts (unrestricted and restricted); ensure expenditure control and compliance with funding and reporting requirements, university policy, funding agency regulations and standard accounting procedures. Analyze, reconcile, balance, and maintain accounting records.
• Coordinate the preparation of regularly scheduled and special billings using non-student accounts receivable forms in Banner.
• Review expenditure, personnel, and purchasing documents for availability of funding, mathematical correctness, and compliance with university policy and state and federal requirements.
• Develop budget projections for library operating budget and contracts and grants. Assist with overall budget development and special financial reports.
• Prepare budgets, forms, and other paperwork for submission to sponsored projects office for pre- and post-award.
• Prepare, review, and process budget, revenue, expense, payroll, and related correcting entries (JV’s).
• Coordinate business travel arrangements and related purchasing.
• Procure and manage centralized supplies.
• Serve as backup for reconciling telecommunications invoicing and reports and oversight of facility telecom services.

See the Position Description for additional information.

Minimum Qualifications

Bachelor's degree and successful completion of at least 12 credit hours of university-level accounting through intermediate accounting; at least 1 year of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Basic knowledge of general accounting practices and UNM fiscal policies and procedures.
• Expertise with UNM enterprise systems such as LoboMart, Banner, Chrome River, and Lobo Web portal, and corporate credit card usage, as well as Microsoft Excel.
• Experience analyzing data and financial reports.
• Experience with developing budgets and budget projections.
• Knowledge of contract and grant pre- and post- award submission processes in a university setting.
• Knowledge of university purchasing policies and procedures.
• Strong attention to detail and an interest in process improvement.
• Strong communication skills, both verbal and written.

Campus

Health Sciences Center (HSC) - Albuquerque, NM

Department

HS Library (483A)

Employment Type

Staff

Staff Type

Regular - Full-Time

Status

Exempt

Pay

Monthly: $3,882.67 - $5,453.07

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

8/25/2026

Eligible for Hiring Incentive

No

Eligible for Remote Work

Yes

Eligible for Remote Work Statement

This position is eligible for a remote work agreement (RWA), to include Hybrid, and In-State. For more information about Remote Work Agreements, please refer to UAP 3245, Remote Work, Section 5, Establishing a Remote Work Agreement.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

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