Academic Support Specialist

University of North Florida; Jacksonville (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Employee Education Program

Job summary

University of North Florida invites applications for an Academic Support Specialist in First-Year Advising. The role provides administrative support to students, faculty, and staff, handling front-office tasks, inquiries, emails, and scheduling.

You will help connect students with campus resources and assist with orientations and registration. The position emphasizes customer service, professional communication, and teamwork within a dynamic, energetic department offering competitive benefits

Qualifications

• Bachelor's degree or high school diploma plus 4+ years of relevant experience or equivalent combination of education and experience.
• Experience performing administrative tasks in a fast-paced academic or service environment.
• Strong communication and organizational skills are required.

Responsibilities

• Serve as first point of contact for customers and visitors.
• Manage front office processes and office email/voicemail.
• Provide one-on-one assistance in person, by phone, and via email.
• Direct inquiries to appropriate staff and resources.
• Assist with orientation preparations and end-of-term processes.
• Support registration tasks such as holdslifting and overrides.
• Hire, train, schedule, and supervise student workers.

Skills

Customer service

Front office management

Interpersonal skills

Written and verbal communication

Organization

Learning new technology

Education

Bachelor's degree or HS diploma + 4+ years experience

Job description

Department First-Year Advising Compensation $18.84 Hourly

General Description/Primary Purpose

The primary purpose of the Academic Support Specialist will be to provide administrative support to students, faculty and staff to address individual needs including challenges. This individual will help to support students through referral to appropriate campus resources and through collaboration with other support units to ensure timely and effective assistance.

Job Function

• Provides customer service to incoming customers as the first point of contact
• Manages front office processes
• Provides one-on-one assistance in person, via telephone, and e-mail
• Manages the Office email inboxes and voicemail boxes
• Directs student inquires appropriately and efficiently
• Assists the Director/Associate and Assistant Director and Advising Staff with organizing and preparing for New Student Orientations
• Assists with End of Term processes as determined by the Advising Leadership team
• Under the direction of the Advising Director, assists with registration functions such as lifting holds, providing registration overrides
• Hires, trains, schedules and manages student workers
• Will supervise student assistant staff.

Marginal Functions

• Must be able to work on the occasional Saturday to assist/participate in university events.
• During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off campus location or place of residence.

Required Qualifications Bachelor's degree or a high school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Departmental Requirements

• Experience working in a fast-paced customer service setting preferred
• Always maintains a professional demeanor
• Higher education experience preferred but not required
• Strong interpersonal and communication skills (both spoken and written) required
• Ability to maintain calm in a somewhat stressful environment
• Strong organization skills
• Comfortable learning new technology
• Ability to learn new information through training and provide accurate information in answering inquiries via phone and email
• Must be able to perform processing and work tasks.

UNF’s Student Success team offers a high energy, collegial work culture where team members contribute every day to helping students succeed. Your day-to-day efforts will emphasize self-directed and autonomous work. In addition to being part of a dynamic team, you will also have access to a competitive benefits package including UNF’s Employee Education Program, which includes up to 6 hours of tuition-free courses each semester. https://www.unf.edu/hr/benefits/index.html

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.