Academic Scheduling & Records Specialist

Pitt Community College; Greenville (NC); On-site; USD 41,000 - 64,000; Full time

Job summary

Pitt Community College in North Carolina seeks an Academic Scheduling and Records Assistant to support scheduling, records management, and FTE compliance under the Senior Director. The role involves entering and auditing curriculum data, coordinating with departments, and producing accurate reports to support compliant academic operations.

You will collaborate with multiple offices to ensure timely completion of projects, maintain data integrity, and uphold privacy and regulatory standards

Qualifications

• Associate degree in accounting, business administration, business operations or related field.
• Minimum of five years supporting business operations, academic administration or records management in NCCCS environment.

Responsibilities

• Maintain and verify course schedules, curriculum records and related databases for accuracy and compliance.
• Assist with instruction reporting, audits and submitting Institutional Class Reports by NCCCS deadlines.
• Enter and validate curriculum scheduling data in the SIS, handle section changes, and compile term reports.
• Track and maintain records for academic programs, cooperative agreements, accreditation activities, and reporting requirements.
• Prepare reports, spreadsheets, correspondence, presentations and materials for department operations and decision-making.
• Support communication among faculty, staff and external stakeholders; respond to routine inquiries.
• Participate in departmental projects, events and continuous improvement for Academic Programs and FTE Compliance.
• Protect confidentiality and security of sensitive information according to policies and regulatory requirements.
• Attend meetings, trainings and development activities to support operational effectiveness.

Skills

Data entry

Administrative support

Documentation

Communication

Education

Assoc degree in business or related field

Tools

Colleague system

Job description

Pitt Community College in North Carolina seeks an Academic Scheduling and Records Assistant to support scheduling, records management, and FTE compliance under the Senior Director. The role involves entering and auditing curriculum data, coordinating with departments, and producing accurate reports to support compliant academic operations.

You will collaborate with multiple offices to ensure timely completion of projects, maintain data integrity, and uphold privacy and regulatory standards