Academic Programs & Student Success Coordinator

Stony Brook; Stony Brook (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Location pay

Job summary

Stony Brook University seeks an Academic Coordinator to provide administrative, operational, and student support for all academic nutrition programs, including the Dietetic Internship and MS programs. The role acts as a liaison between the Nutrition Division and university offices to ensure compliance and smooth onboarding.

The ideal candidate will coordinate recruitment, admissions, onboarding, registrations, and program evaluations, while managing LMS access, site contracts, accreditation

Qualifications

• Bachelor’s degree and two years of full-time administrative experience.
• Computer proficiency in word processing, spreadsheets, internet search, and data management software.
• Experience with customer service.

Responsibilities

• Support student and intern recruitment by distributing materials and responding to inquiries.
• Manage applications via platforms like DICAS and SBU Graduate Admissions, ensuring files are complete.
• Coordinate the interview process, including scheduling and compiling scoring data for candidate ranking.
• Lead onboarding for new students and monitor rotation requirements.
• Facilitate access to LMS, Citrix, Powerchart, and email.
• Coordinate hospital badge issuance and access to department areas.
• Monitor student time and attendance via Google Sheets and report issues to program directors.
• Serve as liaison to the Registrar for course offerings, catalog updates, and term activations.
• Maintain internal database of graduate students, tracking status, grades, and GPA.
• Facilitate orientations and assist with Leaves of Absence or withdrawals.
• Clear students for graduation and complete ACEND Verification Statements.
• Facilitate management of contracts with external sites and preceptors for internships.
• Work with Program Directors and Contracts Administrator to secure new training sites and maintain preceptor data.
• Coordinate appointment of preceptors to voluntary staff status.
• Assist accreditation-related documentation and site visits, including annual surveys.
• Plan and implement events such as graduation, advisory board meetings, and National Nutrition Month.
• Manage event logistics, space, catering, invitations, and payments.
• Maintain the Nutrition Division website and social media (Facebook, Instagram, Wordpress).
• Coordinate textbook updates with faculty.
• Assist hiring and onboarding of adjunct faculty and graduate assistants; support ADA compliance for digital materials.

Skills

Bachelor's degree

Administrative experience

Office software proficiency

Customer service experience

Education

Bachelor's degree

Tools

Excel

Teams

Qualtrics

Slate

SBU reporting

Job description

Stony Brook University seeks an Academic Coordinator to provide administrative, operational, and student support for all academic nutrition programs, including the Dietetic Internship and MS programs. The role acts as a liaison between the Nutrition Division and university offices to ensure compliance and smooth onboarding.

The ideal candidate will coordinate recruitment, admissions, onboarding, registrations, and program evaluations, while managing LMS access, site contracts, accreditation