Academic Programs & Scheduling Coordinator

Montana State University; Bozeman (MT); On-site; USD 25,000 - 36,000; Full time

Job summary

Montana State University is seeking an Academic Services Coordinator in the Department of Education to manage undergraduate programs, registrations, and data reporting. You will support course scheduling, catalog maintenance, and collaborative projects with faculty and campus partners.

The role emphasizes customer service, accurate data handling, and coordination across departments to ensure quality educational opportunities for students and programs.

Qualifications

• Progressively responsible administrative work experience, or an equivalent combination of relevant education and experience.
• Demonstrated experience in customer service and working with constituents from all backgrounds.
• Advanced proficiency in Microsoft Word, Excel, Outlook, and computer databases.

Responsibilities

• Coordinates key aspects of undergraduate programs, including student registration, course prerequisite checks, records management, DegreeWorks exceptions, and scholarship awarding processes.
• Develops and updates semester-by-semester course schedules with Department Head, Director of Teacher Education Program, and Program Leaders.
• Compiles and analyzes data related to enrollment, courses, and curriculum.
• Supports MAT student registration and application processes with the Director of Alternative Pathways.
• Organizes and maintains course schedules for all initial licensure teacher preparation and graduate programs.
• Maintains undergraduate academic catalog entries for all initial licensure programs.
• Provides guidance on department and university policies with campus partners.
• Prepares and submits course scheduling requests and room assignments; performs section management with Registrar’s Office.
• Coordinates with Dean’s Office and University Communications for newsletters, materials, and website updates.
• Plans departmental events with colleagues.

Skills

Customer service

Microsoft Word

Excel

Outlook

Databases

Organizational skills

Education

Bachelor’s degree

Job description

Montana State University is seeking an Academic Services Coordinator in the Department of Education to manage undergraduate programs, registrations, and data reporting. You will support course scheduling, catalog maintenance, and collaborative projects with faculty and campus partners.

The role emphasizes customer service, accurate data handling, and coordination across departments to ensure quality educational opportunities for students and programs.