Strategic Admin Supervisor, Academic Operations

UCLA; Los Angeles (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

UCLA Department of Civil and Environmental Engineering seeks an Administrative Supervisor 2 to provide comprehensive leadership of its department-wide operations. Reporting to the Department Chair, the role directs finance, HR, academic and student affairs, IT, and facilities with five direct reports, guiding budgets and strategic programs.

The incumbent oversees annual funds around $23 million, ensures compliance, maintains service quality, and collaborates with faculty and leadership to

Qualifications

• 3 to 5 years progressively responsible experience in academic or research administration.
• Experience with financial management and supervision of professional staff.
• Demonstrated working knowledge of management principles and practices.
• Budget management and analysis of financial operating data to determine costs, control operations, cost effectiveness, and budget maintenance.
• Ability to define staffing needs, recruit, train, supervise, evaluate performance, and take disciplinary actions.
• Demonstrated excellent customer service and strong interpersonal skills to work effectively with faculty, staff, students, senior management and advisory board members.
• Ability to maintain strict confidentiality and handle sensitive information.
• Ability to work independently, to establish priorities, and to accomplish departmental goals.
• Ability to identify and resolve complex administrative problems departmentally and across organizational boundaries.
• Demonstrated written communication skills to prepare concise, logical, grammatically correct analytical reports, correspondence, policies and procedures.

Responsibilities

• Provide strategic leadership and administrative oversight in support of the department's mission.
• Direct core administrative functions—including finance, research administration, human resources, academic administration, student affairs, information technology, and facilities.
• Lead short- and long-term strategic planning for academic programs, budgets, staffing, and resources.
• Oversee fiscal, personnel, facilities, and administrative operations.
• Manage annual portfolio of approximately $23 million in operating, state, and sponsored research funds.
• Ensure regulatory compliance and exceptional service to faculty, staff, students, and research enterprise.

Skills

Academic administration

Financial management

Staff supervision

Budget forecasting

Policy & compliance

Interpersonal skills

Written communication

Independence & prioritization

Education

Bachelor's degree in business administration/finance or related field

Job description

UCLA Department of Civil and Environmental Engineering seeks an Administrative Supervisor 2 to provide comprehensive leadership of its department-wide operations. Reporting to the Department Chair, the role directs finance, HR, academic and student affairs, IT, and facilities with five direct reports, guiding budgets and strategic programs.

The incumbent oversees annual funds around $23 million, ensures compliance, maintains service quality, and collaborates with faculty and leadership to