Academic Programs & Operations Coordinator

Nova Southeastern University; Denver (CO); On-site; USD 23,000 - 28,000; Full time

Job summary

Nova Southwestern University is seeking a detail‑oriented administrative coordinator to support the Anesthesiologist Assistant program. You will manage data entry, scheduling, and document control across Ariba, Banner, and Paytrax systems, ensuring accuracy and compliance with accreditation standards.

You will liaise with students, faculty, and external partners, coordinate events and rotations, and maintain confidential records.

Qualifications

• Proficient knowledge of MS Office and data entry abilities.
• Strong written and verbal communication with attention to detail.
• Excellent organizational skills and ability to follow procedures.
• Experience with academic or healthcare administration is beneficial.
• Ability to collaborate with internal and external stakeholders.
• Ability to manage confidential information and multitask under time pressure.

Responsibilities

• Coordinate department activities to ensure efficient operations.
• Respond to inquiries and resolve non-routine problems using policy knowledge.
• Review data, follow up on discrepancies, and ensure accuracy.
• Enter data and generate reports using NSU systems like Ariba and Banner.
• Update program materials, schedule rooms, and manage rotation records.
• Communicate with students, HPD Office, and campus resources as needed.
• Coordinate events, AV needs, and catering for program activities.
• Maintain student records, evaluations, attendance, and health records.
• Travel to centers or events for training and marketing as needed.
• Oversee course information, syllabi, and testing materials; assist with online registration.
• Manage inventory of equipment and supplies; track purchases and repairs.
• Perform other duties as required.

Skills

MS Office

Data entry

Communication skills

Organizational skills

Attention to detail

Problem solving

Education

High School Diploma or Equivalent

Associate's Degree

Tools

Ariba

Banner

Kronos

Paytrax

Job description

Nova Southwestern University is seeking a detail‑oriented administrative coordinator to support the Anesthesiologist Assistant program. You will manage data entry, scheduling, and document control across Ariba, Banner, and Paytrax systems, ensuring accuracy and compliance with accreditation standards.

You will liaise with students, faculty, and external partners, coordinate events and rotations, and maintain confidential records.