Administrative Coordinator I - Anesthesia/Denver - 991847

Nova Southeastern University; Englewood (CO); On-site; USD 30,000 - 37,000; Part time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical and dental coverage

Job summary

Nova Southeastern University is seeking an organized and proactive individual to provide administrative support for the Anesthesiologist Assistant program. This role involves coordinating departmental activities, managing student records, and ensuring compliance with accreditation guidelines.

The ideal candidate should have a high school diploma or equivalent, along with three years of administrative experience. Proficiency in MS Office and excellent communication skills are essential. This position offers an hourly wage range of $15.00 to $18.00.

Qualifications

• At least three (3) years of administrative experience in academics, healthcare, business, or related areas.
• Knowledge of office practices and procedures.

Responsibilities

• Coordinates activities and functions within the department.
• Responds to inquiries and resolves non-routine problems.
• Maintains department files and databases in accordance with accreditation guidelines.

Skills

Proficient in MS Office (Word, Excel, Outlook)

Strong administrative skills

Excellent written and oral communication skills

Ability to maintain confidential information

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Ariba

Banner

Paytrax

Job description

Nova Southwestern University (NSU) is an equal opportunity employer. Benefits include competitive salaries and a comprehensive benefits package such as tuition waiver, retirement plan, medical and dental coverage.

Primary Purpose

Performs a wide range of activities involving the coordination and overall support of the academic and clinical functions of the Anesthesiologist Assistant program.

Job Category

Non-Exempt

Hiring Range

$15.00/hour – $18.00/hour

Pay Basis

Hourly

Subject to Grant Funding

No

Essential Job Functions

• Coordinates activities and functions within the department to ensure efficient operations.
• Responds to inquiries and resolves non‑routine problems with a broad understanding of policies and procedures.
• Reviews data and follows up on discrepancies to ensure accuracy.
• Enters data and generates reports from systems such as Ariba, Banner, Paytrax and other NSU specific systems.
• Assists in periodic updating of program materials and coordinates room and scheduling assignments, including online courses.
• Maintains department files and databases in accordance with accreditation guidelines.
• Assists in assigning students to clinical rotation sites and coordinates housing arrangements for rural rotations.
• Acts as initial contact and program liaison for academic matters and communicates with stakeholders.
• Participates and coordinates program events including retreats, receptions, end‑of‑rotations, and institutes.
• Responsible for maintenance of student records such as grade recording, reporting, evaluations, attendance and health records.
• Travels to Student Education Centers, conferences, and career fairs as needed for training and marketing.
• Collects and maintains course information, processes course maintenance forms, creates course reference numbers, manages proctoring of exams and orders textbooks.
• Oversees requisition, receipt, and inventory of equipment and supplies.
• Performs other duties as assigned.

Job Requirements – Knowledge, Skills & Abilities

• Proficient in MS Office (Word, Excel, Outlook) and Internet research.
• Knowledge of office practices and procedures (filing, answering telephones, ordering supplies).
• Ability to enter and verify information accurately.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administrative skills, organized, thorough, systems oriented.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.
• Effective communication with others and ability to work cooperatively with colleagues at all levels.

Physical Requirements & Working Conditions

• May be exposed to short, intermittent, or prolonged periods of sitting or standing.
• May be required to use equipment/supplies such as pens, pencils and computer keyboards.

Required Education

High school diploma or equivalent.

Required Experience

Either: High school diploma or equivalent with at least three (3) years of administrative experience in academics, healthcare, business, or related areas; or an associate’s degree with at least two (2) years of administrative experience in those areas.

Preferred Qualifications

• Knowledge of NSU and the College of Health Care Sciences.
• Familiarity with Ariba, Banner, Kronos, Paytrax, and other NSU systems.

Background Screening

No.

Safety Sensitive Position

No.

Pre-Employment Conditions

Proof of completed COVID-19 vaccination or an approved exemption and accommodation for medical or religious reasons is required prior to commencement.

Sensitivity Disclaimer

Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and will make reasonable accommodations when necessary.

Equal Opportunity Employer

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status.