Academic Programs & HR Coordinator

City University of New York; New York (NY); On-site; USD 62,000 - 68,000; Full time

Job summary

City University of New York, Kingsborough Community College, seeks an Academic Program Coordinator to manage HR functions for Office of Collaborative Programs across multiple grants and academic initiatives.

You will coordinate recruitment, onboarding, and personnel actions, serve as liaison with HR, payroll, and budget, and ensure compliant records and reporting for grant-funded programs. A Bachelor’s degree is required and responsibilities include staff advisement and process optimization.

Qualifications

• Bachelor's Degree required.
• Combination of administrative, organizational, and communication skills to support academic programs.
• Ability to manage records, processes, and liaison with multiple campus offices.

Responsibilities

• Coordinate recruitment, onboarding, and personnel actions for various staff and instructors.
• Prepare and monitor appointments, transactions, and HR documentation per policies.
• Serve as liaison with Human Resources, Payroll, Budget, and Research Foundation on personnel matters.
• Maintain accurate employee records and ensure compliance with regulations and grant requirements.
• Track time, leaves, and payroll submissions to ensure timely compensation.
• Monitor staffing, vacancies, and funding sources for program operations.
• Support hiring managers with job descriptions, postings, interviews, and onboarding.
• Provide guidance on policies and timekeeping for staff and supervisors.
• Assist with audits, compliance, and reporting for HR operations.
• Develop procedures to improve efficiency of personnel processes.

Skills

Administrative skills

Organizational skills

Communication skills

Student advisement

Education

Bachelor's Degree

Job description

City University of New York, Kingsborough Community College, seeks an Academic Program Coordinator to manage HR functions for Office of Collaborative Programs across multiple grants and academic initiatives.

You will coordinate recruitment, onboarding, and personnel actions, serve as liaison with HR, payroll, and budget, and ensure compliant records and reporting for grant-funded programs. A Bachelor’s degree is required and responsibilities include staff advisement and process optimization.