Grants & HR Administration Specialist

RFCUNY; New York, Northern (NY, KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

RFCUNY seeks an HR and Grants Administration Assistant to support HR activities, onboarding, and routine pre-award and post-award tasks at The City College of New York campus. The role handles confidential information with discretion and collaborates with RFCUNY HR and Payroll to resolve routine discrepancies.

The position emphasizes organization, attention to detail, and strong communication skills, with responsibilities spanning HR processing and general office support in a fast-paced

Qualifications

• Bachelor's degree preferred; associate degree or equivalent may be considered.
• Experience in HR, office administration, grants administration, or customer service is preferred.
• Strong customer service, communication, and organizational skills; ability to handle confidential information.

Responsibilities

• Provide routine HR and office support during peak workload periods.
• Assist HR with new hires, rehires, appointments, and terminations for grant-sponsored employees.
• Support onboarding activities and review personnel documents and forms such as I-9 and E-Verify.
• Enter and update personnel information in Workday and other RFCUNY systems.
• Respond to HR inquiries and coordinate with RFCUNY HR and Payroll staff as needed.
• Maintain confidential personnel records with discretion.
• Provide general pre-award and post-award administrative support, including document routing and data entry.
• Monitor shared mailboxes and respond to inquiries; prepare basic documents and reports.

Skills

Customer service

Communication

Business writing

Proofreading

Organizational skills

Education

Bachelor's degree preferred

Associate degree or equivalent

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Adobe Acrobat

Job description

RFCUNY seeks an HR and Grants Administration Assistant to support HR activities, onboarding, and routine pre-award and post-award tasks at The City College of New York campus. The role handles confidential information with discretion and collaborates with RFCUNY HR and Payroll to resolve routine discrepancies.

The position emphasizes organization, attention to detail, and strong communication skills, with responsibilities spanning HR processing and general office support in a fast-paced