Academic Program Coordinator, College Now (aHEO) - 400518

City University of New York; New York (NY); On-site; USD 62,000 - 68,000; Full time

Job summary

City University of New York, Kingsborough Community College, seeks an Academic Program Coordinator to manage HR functions for Office of Collaborative Programs across multiple grants and academic initiatives.

You will coordinate recruitment, onboarding, and personnel actions, serve as liaison with HR, payroll, and budget, and ensure compliant records and reporting for grant-funded programs. A Bachelor’s degree is required and responsibilities include staff advisement and process optimization.

Qualifications

• Bachelor's Degree required.
• Combination of administrative, organizational, and communication skills to support academic programs.
• Ability to manage records, processes, and liaison with multiple campus offices.

Responsibilities

• Coordinate recruitment, onboarding, and personnel actions for various staff and instructors.
• Prepare and monitor appointments, transactions, and HR documentation per policies.
• Serve as liaison with Human Resources, Payroll, Budget, and Research Foundation on personnel matters.
• Maintain accurate employee records and ensure compliance with regulations and grant requirements.
• Track time, leaves, and payroll submissions to ensure timely compensation.
• Monitor staffing, vacancies, and funding sources for program operations.
• Support hiring managers with job descriptions, postings, interviews, and onboarding.
• Provide guidance on policies and timekeeping for staff and supervisors.
• Assist with audits, compliance, and reporting for HR operations.
• Develop procedures to improve efficiency of personnel processes.

Skills

Administrative skills

Organizational skills

Communication skills

Student advisement

Education

Bachelor's Degree

Job description

Academic Program Coordinator, College Now (aHEO) - 400518

POSITION DETAILS

The Academic Program Coordinator is responsible for managing and coordinating all personnel and human resources functions for the Office of Collaborative Programs. The position supports a large and diverse workforce across multiple academic, workforce development, and grant-funded programs and serves as the primary liaison between the department, Kingsborough Human Resources, the Research Foundation, and other campus offices.

Responsibilities include:

• Coordinate all phases of recruitment, hiring, onboarding, and separation processes for full time staff, adjunct faculty, College Assistants, Continuing Education instructors, Research Foundation employees, and seasonal personnel.

• Prepare, process, and monitor appointments, reappointments, personnel transactions, and employment documentation in accordance with CUNY, Kingsborough Community College, and Research Foundation policies and procedures.

• Serve as the department's primary liaison with Human Resources, Payroll, Budget, Business Affairs, and the Research Foundation on personnel matters.

• Maintain accurate employee records and ensure compliance with federal, state, CUNY, college, and grant-funded program requirements.

• Monitor employee time and leave records and coordinate payroll submissions to ensure timely and accurate compensation.

• Track personnel budgets, staffing allocations, position vacancies, and employment funding sources.

• Support hiring managers and program directors in developing position descriptions, posting vacancies, screening candidates, and coordinating interviews.

• Manage onboarding activities, including employment verification, orientation, training coordination, and required compliance documentation.

• Provide guidance and support to supervisors and employees regarding personnel policies, procedures, timekeeping, and employment-related matters.

• Coordinate employment actions for grant-funded and externally funded staff and ensure adherence to funding agency requirements.

• Prepare reports related to staffing, payroll, personnel activity, and compliance for internal and external stakeholders.

• Maintain confidentiality of personnel records and sensitive employee information.

• Assist with audits, compliance reviews, and reporting requirements related to human resources operations.

• Develop and implement procedures that improve the efficiency and effectiveness of personnel processes within the Office of Collaborative Programs.

• Support strategic workforce planning initiatives to ensure adequate staffing for academic, workforce development, and student support programs.

• Perform related duties as assigned in support of departmental and institutional goal.

• The Academic Program Coordinator for College Now reports to the Academic Program Director of College Now or his/her designee.

QUALIFICATIONS

Bachelor's Degree required.

The College Now Academic Program Coordinator should possess a combination of administrative, organizational, communication, and student-centered skills to successfully support academic programs and goals.

CUNY TITLE OVERVIEW

Provides basic operational and analytical support related to a College's specialized academic program.

• Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration

• Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities

• Serves as liaison to various College offices to provide service delivery and appropriate referrals to students

• Collects and reviews syllabi to ensure compliance with standards

• Serves as resource person for students and faculty regarding program policies and procedures

• May supervise office operations and/or monitor department budget

• Performs related duties as assigned.

Job Title Name: Academic Program Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$61,525- $68,470

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

September 27, 2026

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

32742

Location

Kingsborough Community College