Academic Program Coordinator, College Now (aHEO) - 400518

The City University of New York; New York (NY); On-site; USD 62,000 - 68,000; Full time

Job summary

The City University of New York's Kingsborough Community College invites applications for the Academic Program Coordinator position. This role oversees personnel and HR functions for the Office of Collaborative Programs, coordinating across academic, workforce development, and grant-funded activities, and liaising with Kingsborough HR and the Research Foundation.

The successful candidate will manage recruitment, onboarding, payroll coordination, and personnel reporting while ensuring compliance

Qualifications

• Bachelor's Degree is required.
• Combination of administrative, organizational, communication, and student-centered skills are needed.

Responsibilities

• Coordinate recruitment, onboarding and separation for staff, adjuncts, and seasonal personnel.
• Process appointments, reappointments, and employment documentation per policies.
• Serve as liaison with Human Resources, Payroll, Budget, and Research Foundation.
• Maintain accurate employee records and ensure compliance with rules.
• Track time, leave, payroll submissions, and funding sources.
• Support hiring managers with postings, screening, and interviews.
• Oversee onboarding activities and compliance documentation.
• Provide guidance on personnel policies and timekeeping.

Skills

Administrative skills

Organizational skills

Communication

Student support

Education

Bachelor's Degree

Job description

POSITION DETAILS

The Academic Program Coordinator is responsible for managing and coordinating all personnel and human resources functions for the Office of Collaborative Programs. The position supports a large and diverse workforce across multiple academic, workforce development, and grant-funded programs and serves as the primary liaison between the department, Kingsborough Human Resources, the Research Foundation, and other campus offices.

Responsibilities Include

• Coordinate all phases of recruitment, hiring, onboarding, and separation processes for full time staff, adjunct faculty, College Assistants, Continuing Education instructors, Research Foundation employees, and seasonal personnel.
• Prepare, process, and monitor appointments, reappointments, personnel transactions, and employment documentation in accordance with CUNY, Kingsborough Community College, and Research Foundation policies and procedures.
• Serve as the department's primary liaison with Human Resources, Payroll, Budget, Business Affairs, and the Research Foundation on personnel matters.
• Maintain accurate employee records and ensure compliance with federal, state, CUNY college, and grant-funded program requirements.
• Monitor employee time and leave records and coordinate payroll submissions to ensure timely and accurate compensation.
• Track personnel budgets, staffing allocations, position vacancies, and employment funding sources.
• Support hiring managers and program directors in developing position descriptions, posting vacancies, screening candidates, and coordinating interviews.
• Manage onboarding activities, including employment verification, orientation, training coordination, and required compliance documentation.
• Provide guidance and support to supervisors and employees regarding personnel policies, procedures, timekeeping, and employment-related matters.
• Coordinate employment actions for grant-funded and externally funded staff and ensure adherence to funding agency requirements.
• Prepare reports related to staffing, payroll, personnel activity, and compliance for internal and external stakeholders.
• Maintain confidentiality of personnel records and sensitive employee information.
• Assist with audits, compliance reviews, and reporting requirements related to human resources operations.
• Develop and implement procedures that improve the efficiency and effectiveness of personnel processes within the Office of Collaborative Programs.
• Support strategic workforce planning initiatives to ensure adequate staffing for academic, workforce development, and student support programs.

The Academic Program Coordinator for College Now reports to the Academic Program Director of College Now or his/her designee.

Qualifications

Bachelor's Degree required.

The College Now Academic Program Coordinator should possess a combination of administrative, organizational, communication, and student-centered skills to successfully support academic programs and goals.

CUNY TITLE OVERVIEW

• Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration
• Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities
• Serves as liaison to various College offices to provide service delivery and appropriate referrals to students
• Collects and reviews syllabi to ensure compliance with standards
• Serves as resource person for students and faculty regarding program policies and procedures
• May supervise office operations and/or monitor department budget
• Performs related duties as assigned.

Job Title Name

Academic Program Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

Compensation And Benefits

$61,525- $68,470

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Job ID

32742

Location

Kingsborough Community College

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

CLOSING DATE

September 27, 2026